Facilities Coordinator
6 days ago
Job Summary: The Facilities Coordinator will be responsible for providing administrative support to the facilities management team. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will have a strong customer service orientation and a proactive approach to problem-solving.
Responsibilities:- Administrative Support:
- Assist with scheduling and coordinating maintenance activities, including repairs, inspections, and preventive maintenance.
- Maintain accurate and up-to-date records of facility-related information, including work orders, service contracts, and warranties.
- Prepare documents, reports, presentations, and correspondence as required.
- Vendor Management:
- Assist with vendor selection, procurement, and contract management.
- Coordinate with vendors and contractors to schedule services and ensure timely completion of work.
- Monitor vendor performance and communicate any issues to the facilities management team.
- Work Order Management:
- Receive and process incoming work order requests from employees or tenants.
- Assign work orders to appropriate vendors or internal staff members.
- Track the progress of work orders and ensure timely resolution, escalating issues as necessary.
- Facilities Communication:
- Serve as the point of contact for facilities-related inquiries and requests.
- Communicate maintenance schedules, updates, and disruptions to employees and tenants.
- Field and address general facilities inquiries and concerns.
- Space Management:
- Assist with space planning and allocation, including seating arrangements, office moves, and reconfigurations.
- Maintain accurate records of office layouts, space assignments, and occupancy information.
- Collaborate with relevant stakeholders to ensure optimal space utilization.
- High school diploma or equivalent (required); Bachelor's degree in Facilities Management or related field (preferred).
- Years of experience in administrative support or facilities coordination role.
- Strong organizational and time management skills.
- Attention to detail and ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficient in using computer applications/software, including Microsoft Office Suite and facilities management systems.
- Customer service-oriented mindset and the ability to work well with a diverse group of stakeholders.
We offer a competitive salary, benefits package, and opportunities for professional growth and development within our dynamic organization.
If you are a detail-oriented individual who enjoys coordinating facility-related activities and providing excellent customer service, we want to hear from you. Apply today with your resume and cover letter detailing your relevant experience and qualifications.
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