HR Associate

4 weeks ago

Mabalacat, Central Luzon, Philippines Colas Rail Asia Full time
Overview

Mission: Ensures the administrative management and timekeeping of the employees within his/her scope, from their hiring to their departure from the company.

Responsibilities

Includes but not limited to the following:

Recruitment
  • Sourcing of Applicants through JobStreet, LinkedIn and other sourcing channels
  • Schedule applicants for interview
  • Conducting Initial Interview and assisting in Technical/ Line Manager Interview
  • Prepare documents for pre-employment
Onboarding
  • Instructs incoming employees of pre-employment requirements
  • Prepares endorsement to IT for email and access creation
  • Arrange schedule for company orientation
  • Sends email regarding deployment schedule and guidelines relative to onboarding
  • Issuance of IT equipment, PPE, Access Card, Uniform
  • Coordinate and schedule training sessions and trade tests for employees and new hires
  • Assist in the preparation and distribution of training materials and documentation
  • Monitor and track attendance, completion, and results of trade tests and training programs
  • Maintain accurate records of training activities, certifications, and trade test outcomes
  • Support the HR team in organizing refresher courses and skill development workshops
  • Liaise with trainers, assessors, and candidates to ensure smooth execution of trade tests
  • Assist in compiling reports related to training effectiveness and trade test performance
  • Facilitate communication between departments regarding training schedules and requirements
  • Ensure compliance with company policies and regulatory standards for trade tests
  • Provide administrative support in updating the HR database with training and test results
Timekeeping
  • Checks and monitors attendance including whereabouts of the employees
  • Updates timesheet related reports such as NSCR Manhours and Design file
  • Submits daily attendance summary to Deputy Technical Director
Others
  • Assist Manager for clerical works such as scanning of documents
  • Assist employees in scanning and printing of documents
  • Route documents to law firm, government offices and banks
Profile
  • A minimum of 2 years' experience in a clerical position.
  • Strong knowledge of office procedures, Talent Acquisition and Training
  • Excellent written and verbal communication skills.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Good time management skills.
  • Experience with administrative and clerical procedures.
  • Able to contribute positively as part of a team, helping with various tasks as required.

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