HR Associate

Mission

Ensures the administrative management and timekeeping of the employees within his/her scope, from their hiring to their departure from the company.

Main Responsibilities

Responsibilities
Includes but not limited to the following:

Recruitment

• Sourcing of Applicants thru JobStreet, LinkedIn and other sourcing channel
• Schedule applicants for interview
• Conducting Initial Interview and assisting in Technical/ Line Manager Interview
• Prepare documents for pre-employment

Onboarding

• Instructs incoming employees of pre-employment requirements
• Prepares endorsement to IT for email and access creation
• Arrange schedule for company orientation
• Sends email regarding deployment schedule and guidelines relative to onboarding
• Issuance of IT equipment, PPE, Access Card, Uniform
• Coordinate and schedule training sessions and trade tests for employees and new hires.
• Assist in the preparation and distribution of training materials and documentation.
• Monitor and track attendance, completion, and results of trade tests and training programs.
• Maintain accurate records of training activities, certifications, and trade test outcomes.
• Support the HR team in organizing refresher courses and skill development workshops.
• Liaise with trainers, assessors, and candidates to ensure smooth execution of trade tests.
• Assist in compiling reports related to training effectiveness and trade test performance.
• Facilitate communication between departments regarding training schedules and requirements.
• Ensure compliance with company policies and regulatory standards for trade tests.
• Provide administrative support in updating the HR database with training and test results

Timekeeping

• Checks and monitors attendance including whereabouts of the employees
• Updates timesheet related reports such as NSCR Manhours and Design file
• Submits daily attendance summary to Deputy Technical Director

Others

• Assist Manager for clerical works such scanning of documents
• Assist employees in scanning and printing of documents
• Route documents to law firm, government offices and banks

Profile

• A minimum of 2 years' experience in a clerical position.
• Strong knowledge of office procedures, Talent Acquisition and Training
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping with various tasks as required.