HR Associate

4 days ago

Mabalacat, Central Luzon, Philippines Colas Rail Asia Full time ₱150,000 - ₱300,000 per year

Mission

Ensures the administrative management and timekeeping of the employees within his/her scope, from their hiring to their departure from the company.

Main Responsibilities

Responsibilities
Includes but not limited to the following:

Recruitment

  • Sourcing of Applicants thru JobStreet, LinkedIn and other sourcing channel
  • Schedule applicants for interview
  • Conducting Initial Interview and assisting in Technical/ Line Manager Interview
  • Prepare documents for pre-employment

Onboarding

  • Instructs incoming employees of pre-employment requirements
  • Prepares endorsement to IT for email and access creation
  • Arrange schedule for company orientation
  • Sends email regarding deployment schedule and guidelines relative to onboarding
  • Issuance of IT equipment, PPE, Access Card, Uniform
  • Coordinate and schedule training sessions and trade tests for employees and new hires.
  • Assist in the preparation and distribution of training materials and documentation.
  • Monitor and track attendance, completion, and results of trade tests and training programs.
  • Maintain accurate records of training activities, certifications, and trade test outcomes.
  • Support the HR team in organizing refresher courses and skill development workshops.
  • Liaise with trainers, assessors, and candidates to ensure smooth execution of trade tests.
  • Assist in compiling reports related to training effectiveness and trade test performance.
  • Facilitate communication between departments regarding training schedules and requirements.
  • Ensure compliance with company policies and regulatory standards for trade tests.
  • Provide administrative support in updating the HR database with training and test results

Timekeeping

  • Checks and monitors attendance including whereabouts of the employees
  • Updates timesheet related reports such as NSCR Manhours and Design file
  • Submits daily attendance summary to Deputy Technical Director

Others

  • Assist Manager for clerical works such scanning of documents
  • Assist employees in scanning and printing of documents
  • Route documents to law firm, government offices and banks

Profile

  • A minimum of 2 years' experience in a clerical position.
  • Strong knowledge of office procedures, Talent Acquisition and Training
  • Excellent written and verbal communication skills.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Good time management skills.
  • Experience with administrative and clerical procedures.
  • Able to contribute positively as part of a team, helping with various tasks as required.

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