Business Operations and Admin Executive

2 weeks ago

Taguig, National Capital Region, Philippines ENGINEERINGUK Full time

Role Title: Business Operations and Admin Executive

Location: BGC, Philippines

Terms & Conditions: Full Time

ABOUT UNILEVER
Unilever is the place where you can bring your purpose to life with the work that you do - creating a better business and a better world. You will work on brands that are loved and improve the lives of our consumers and the communities around us. You will lead innovations, big and small, that will make our business win and grow.

JOB PURPOSE
Unilever is the place where you can bring your purpose to life with the work that you do - creating a better business and a better world.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

Operations Assistant (40%):

  1. Event Management
  2. Planning and Organizing: This includes arranging venues, travel, and entertainment for conferences, workshops, and special events.
  3. Coordination: Working closely with committees or teams to ensure all internal and external activities are well-coordinated.
  4. Safety and Compliance: Ensuring that all events comply with health, safety, and security regulations.
  5. Monitoring and Reviewing: Having a responsible person on-site to monitor the event and conduct post-event reviews.
  6. Communication: Keeping all stakeholders informed and ensuring that all necessary approvals and authorizations are obtained.
  7. Provide support to the Leadership Team.
  8. Prepare for LT meetings, including setting the agenda and following up on action items.
  9. Handle all aspects of on-site meetings, such as booking rooms and arranging catering.
  10. Perform ad-hoc tasks for LT and assist other department members as needed.
  11. Set up new starters at WL2 reporting to WL3, including managing IT processes and arranging laptops, phones and TOT (if applicable).
  12. Enhance the work team's effectiveness and efficiency by providing high-level assistance and support in various activities for senior executives.
  13. Promote efficient time management for senior executives by arranging appointments, meetings, conferences, and travel.
  14. Ensure senior executives attend meetings on schedule with adequate preparation and information.
  15. Facilitates the effective operation of the work environment.
  16. Effective Communications: Communicate effectively with external contacts at a senior level.
  17. Prepare presentations as required.
  18. Promotes a teamwork environment by effectively liaising with senior staff and others.

Admin Management (60%):

  1. Purchase Order and Expense Management:
  2. Ensure all approvals completed within time frames for expenses.
  3. Paying invoices for relevant suppliers.
  4. Raise purchase orders and GR (Goods Receipt) as requested.
  5. New Customer Creation and Maintenance.
  6. Management of DT Contracts and renewal.
  7. Organize and monitor distribution of CD Tools of Trade.
  8. Having an in-depth knowledge of standard procedures and ensuring their dissemination and compliance.

Experiences & Qualifications

  1. Bachelor's degree in business administration or related field.
  2. 3+ years of secretarial experience.
  3. Strong attention to detail.
  4. Proficient in office management procedures and software, including MS Office, Canva and Workday.

Skills

  1. Organizational Skills: Excellent organizational and time management skills.
  2. Problem-Solving and Critical Thinking.
  3. Verbal and Written Communication.
  4. Customer Service Abilities/ Interpersonal Skills.
  5. Flexibility and Adaptability.
  6. Time Management and Multitasking.
  7. Discretion and Confidentiality.

We highly encourage applicants to exclude information on age, gender, and school/s in view of Equity, Diversity, and Inclusion. Unilever assesses candidates based on skills, performance, experience and leadership.

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees.

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