Business Executive Assistant

6 days ago

Taguig, National Capital Region, Philippines Unilever Full time
Job Overview

Unilever is a leading global company that offers exciting career opportunities to ambitious individuals who want to make a meaningful impact.

We are seeking a highly skilled Business Operations and Admin Executive to join our team in BGC, Philippines. This role will be responsible for providing administrative support to our Leadership Team and contributing to the success of our business operations.

The ideal candidate will have excellent organizational and time management skills, with the ability to handle multiple tasks efficiently. Strong communication and interpersonal skills are also essential for building relationships with internal stakeholders and external partners.

Key Responsibilities
  • Operations Assistance (40%):
    • Coordinate event planning, travel arrangements, and safety protocols for conferences, workshops, and special events.
    • Manage domestic and international travel itineraries, including accommodation and car rentals.
    • Work closely with committees or teams to ensure seamless coordination of internal and external activities.
    • Conduct risk assessments and ensure compliance with health, safety, and security regulations.
    • Monitor events and resolve any issues that may arise.
    • Prepare post-event reviews to identify areas for improvement.
  • Admin Management (60%):
    • Purchase Order and Expense Management: Ensure timely approvals for expenses on all relevant systems.
    • Paying invoices for suppliers.
    • Raising purchase orders and GRs through Coupa as requested by UFS team members.
    • New Customer Creation and Maintenance: Create new accounts for Unilever Food Solutions customers through CRETA.
    • Monitor progress and update CD and Customer Service teams.
    • Manage DT Contracts and renewal: Ensure completeness of contract details, monitor renewals, and coordinate with Smarter Contracting.
    • Organize and monitor distribution of CD Tools of Trade.
    • Familiarity with Purchase To Pay, CRETA platform, Tool of Trade, Workplace, Safe Travel, and Event Safety.
Requirements
  • Bachelor's degree in business administration or related field.
  • At least 3 years of secretarial experience.
  • Strong attention to detail.
  • Proficient in office management procedures and software, including MS Office, Canva, and Workday.
Skills and Qualities
  • Excellent organizational and time management skills.
  • Problem-solving and critical thinking abilities.
  • Clear verbal and written communication skills.
  • Professional and courteous interaction with executives, colleagues, and customers.
  • Flexibility and adaptability in a fast-paced environment.
  • Discretion and confidentiality when handling sensitive information.

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