Accounting Associate

3 weeks ago

Baguio City, Cordillera, Philippines Wright Park Hotel Full time

As Accounting Associate, you are responsible for computing, recording, collecting, analyzing, and verifying numerical data to maintain the accounting records of the Hotel's financial operations. You will generate bills and collect all revenue owed to the Hotel in an accurate and timely manner, following established policies and procedures. Additionally, you will assist the Finance Manager in overseeing the Hotel's financial activities.

DUTIES AND RESPONSIBILITIES

  • Assist in managing revenues received and dispersed, including accounts receivable, accounts payable, payroll, audit, and General Ledger reporting.
  • Analyze financial statements monthly and report variances to department heads.
  • Support financial and tax audits, including preparing necessary documentation.
  • Assist with tax returns and corporate reporting requirements.
  • Help the Finance Manager with system administration, G/L account reconciliation, budget preparation, inventories, monthly closings, and P&L responsibilities.
  • Support the year-end audit process.
  • Review and approve reconciliation and audit work papers.
  • Post city ledger payments, reconcile, and bill accounts via SOA.
  • Follow up on billing and credit collections, informing the manager of any uncollected accounts.
  • Reconcile bank statements and prepare bank reconciliations.
  • Prepare replenishment and reimbursable invoices.
  • Review ledger details, including guest, city, and deposit ledgers, to ensure proper payment and revenue posting.
  • Coordinate with the PMS team to resolve ledger imbalances.
  • Review daily postings, payments, revenue, and guest balances.
  • Maintain accounting databases.
  • Assist with reimbursable invoicing and prepare cash vouchers.
  • Charge expenses to appropriate accounts and cost centers by analyzing invoices and expense reports.
  • Set up new accounts following credit policies.
  • Assist in reconciling open account items.
  • Input General Cashier summaries and maintain related files.
  • Record G/L and city ledger reconciliations.
  • Analyze revenues and expenses monthly.
  • Maintain vendor contracts and process purchase requests as needed.
  • Prepare monthly inventory audits.

EDUCATIONAL BACKGROUND

College graduate, preferably with a degree in accountancy or financial management.

EXPERIENCE REQUIREMENTS

  • Minimum 1 year of experience managing revenues, accounts receivable/payable, payroll, audit, and G/L reporting in the hospitality industry is advantageous.
  • Proficient in Microsoft Office, especially Excel.
  • Familiar with accounting systems preferred.
  • Strong attention to detail, organization, and time management skills.
  • Willing to work shifts, including weekends and holidays, based on operational needs.
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