Document Controller
3 days ago
Job Summary:
The Document Controller is responsible for the effective management and control of documents. This includes the organization, distribution, and safe keeping of all documents, both physical and digital. The role ensures compliance with document management procedures and supports the teams by providing timely access to essential information and documents.
Key Responsibilities:
- Receive, register, and classify documents as per company standards
- Ensure that all documents are filed and stored securely, both physically and digitally.
- Manage and track all incoming and outgoing documents and correspondence.
- Ensure that all stakeholders have access to the latest documents and revisions.
- Maintain audit trails for document revisions and approvals.
- Provide assistance in preparing reports, presentations, and other documents as requested.
- Ensure proper archiving of old and completed project documents.
- Ensure quick and easy retrieval of documents when required.
- Prepare and maintain electronic backups and document copies to prevent data loss.
- Provide regular reports on document status, version updates, and any outstanding actions or approvals.
Qualifications:
- Degree in Business Administration, Engineering, or related field preferred.
- 1 year experience in document control, project management, or administrative roles.
- Experience with document management systems (DMS) and software (e.g., Aconex, SharePoint, Procore) is highly desirable.
- Strong organizational and multitasking abilities.
- Excellent attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
- Knowledge of industry standards and best practices in document control.
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