Document Controller

1 week ago


Manila, National Capital Region, Philippines Trends Group, Inc. Full time

I. PURPOSE
Responsible for the timely, accurate and efficient preparation and management of documents. He/She controls the uploading, downloading, numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical and project management teams.

II. DUTIES AND RESPONSIBILITIES

  1. Copy, scan, and store documents
  2. Check for accuracy and edit files, like contracts
  3. Review and update technical documents (e.g. manuals and workflows)
  4. Distribute project-related copies to internal teams
  5. File documents in physical and digital records
  6. Create templates for future use
  7. Retrieve files as requested by employees and clients
  8. Manage the flow of documentation within the organization
  9. Maintain confidentiality around sensitive information and terms of agreement
  10. Prepare ad-hoc reports on projects as needed

III. QUALIFICATIONS

  1. Graduate of any 4-year course
  2. Ability to build rapport and collaborate with clients
  3. Adaptability and strong problem-solving skills
  4. Experience in Information Technology Technical Sales is an advantage
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