Project Management Office Coordinator

6 days ago


Taguig, National Capital Region, Philippines Canon Australia Full time

Essential duties

  • Support PMO Manager as required with reporting, administrative tasks
  • Delivering Project support to PMO team with the scope of completing on-time and within budget to meet the desired outcomes.
  • Follow up with involved partners and/or 3rd party providers to help deliver projects when required.
  • Meet project stakeholders' expectation through effective communication.
  • Provide support by taking meeting minutes, creating basic documents and templates and general ad-hoc administration duties.
  • Assist the team in the production and maintenance of project plans, project logs, risks and other documentation that may be required;
  • Where required support the production of project reports for internal and external customers;
  • Support the PMO team in the successful hand-over of project deliverables to support teams;
  • Support/Facilitate internal and external hand over meetings to ensure effective support is provided.
  • Identify and support any risks associated with key process & methodology and escalate where required.
  • Ensuring that project decisions, changes, exceptions, issues and risks are recorded, actioned and escalated where required.
  • Where required/ as requested, act as the primary CBS representative to the customer with respect to participation in project related meetings.
  • Responsible for Project Documentation standards and compliance where applicable
  • Plan, manage and own execution of Project tasks and ensure delivery of exceptional services.
  • Maintain systems for recording ongoing project tasks and deliverables.
  • Compile project reports and maintain required dashboards required by the team.
  • Coordinate and where required produce reports to support the team and ensure milestones are met.
  • Carry out administration tasks as required through a defined Project Management tool where applicable
  • Where required, maintain the project library, filing, recording and reporting systems on behalf of the project management team.
  • Ensuring accurate project delivery forecasting and billing of projects
  • Ensure project data and the health of data within the Project Management tool, SharePoint, Therefore, SFDC etc is maintained and up to date.
  • Maintain project document archiving.

Qualifications & Experience

  • Proven experience in a similar role supporting the PMO delivering complex projects across corporate and government channels.
  • Relevant Tertiary education
  • MSP or Systems Integrator background desirable
  • MS Office
  • Any project managementcertification or qualification is desirable
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