Junior HR Officer

JOB SUMMARY:
The Junior HR Officer will support core HR functions within the Human Resources Department, focusing primarily on recruitment, onboarding, record-keeping, monitoring, and offboarding of employees across both head office and project sites. The role involves close coordination with hiring managers and project site teams to ensure staffing requirements are
met in a timely and effective manner. This role will also support employee engagement initiatives, assisting in the planning and execution of activities, events, and programs that foster a positive and inclusive workplace culture. Additionally, the role will support general HR administrative tasks to help maintain smooth departmental operations.

KEY RESPONSIBILITIES:

Recruitment and Onboarding:

• Assist in the full-cycle recruitment process for both head office and site-based roles, including job posting, screening, interviewing, and job offers.
• Conduct site visits to facilitate the recruitment of local workers when required.
• Coordinate onboarding processes for new hires, including documentation, orientation scheduling, and system setup.
• Maintain recruitment databases and reports.

Employee Record Keeping and Monitoring:

• Maintain and update employee records (physical and digital) in compliance with internal policies and legal requirements.
• Track employee attendance, leaves, and contract renewals in coordination with site HR and project managers.
• Assist in the preparation of reports and analytics related to workforce movements and trends.

Employee Offboarding:

• Facilitate smooth offboarding of employees including exit interviews, clearance processing, and documentation.
• Ensure proper coordination with payroll, IT, and admin teams for exit formalities.

Employee Engagement

• Support the HR team in planning, organizing, and executing employee engagement activities (e.g., wellness programs, company events, team-building activities).
• Assist in rallying employee participation and gathering feedback for continuous improvement of engagement programs.
• Help conceptualize and design creative initiatives to strengthen company culture.
• HR Administration
• Provide general administrative support to the HR department, including file management, scheduling, and document preparation.
• Assist in compliance documentation and other HR-related functions as needed.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.
• At least 1–2 years of experience in HR or recruitment-related roles (internship experience included).
• Experience or willingness to work in both office and field/site environments.
• Strong organizational and administrative skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with HRIS tools is an advantage.
• Outgoing and approachable personality with a proactive and flexible attitude.
• Willing to travel to project sites as required.

WHAT WE OFFER:

• Benefits including leave entitlements, 13th-month pay, annual performance bonus, health insurance, and all mandatory statutory benefits.
• Opportunity for early equity awards and share in the growth of the firm you are helping build through participation in our Employee Stock Option Program (ESOP).
• Opportunity to learn and grow in a truly supportive, collaborative, dynamic, and diverse environment.

UGEP's foundation is built upon the highest ethical standards. We always act with integrity – taking
responsibility for our work, caring for our employees, and staying focused on safety and sustainability.
We treat every individual with respect and fairness, fostering a diverse and inclusive environment.
Our commitment to ethical excellence guides us in making responsible choices that not only benefit
our business but also contribute positively to the community and the world at large.