Tender Coordinator

3 weeks ago

Manila, National Capital Region, Philippines Egis Group Full time
About Us

Egis is a leading Professional Services consulting Engineering firm operating in the Architecture, Engineering, and Construction (AEC) sector. Headquartered in Guyancourt, France, and employing over 19,500 employees, Egis operates in 120 countries divided into four key geographic regions: Americas & Pacific (AMPAC), Europe & Africa (EUAF), Middle East & South Asia (MESA), and France (FRANCE). The company's operations are structured around three primary Business Lines: Transportation, Consulting & Engineering, and Energy & Sustainable Cities. To support its operations, Egis maintains a dedicated team of 150 in-house Digital IS/IT specialists, organized into distinct groups.

About the Role

We are seeking an organized and efficient Tender Coordinator to join our Regional Tender Unit team in Egis' Metro Manila Office. In this role, you will provide crucial coordination and administrative support to our Business Development and Tendering Department, ensuring smooth operations and contributing to the success of our bidding processes. This role focuses on managing administrative tasks related to our tender processes, ensuring smooth coordination and efficient workflow.

Responsibilities include:

  • Monitoring project forecasts and tender advertisements, gathering and sharing EOI/RFP documentation.
  • Supporting the Bid Team in preparing Expressions of Interest and winning Technical and Commercial Proposals.
  • Administering the EOI/tender process, including documentation and approval records.
  • Reviewing client requirements, establishing document preparation trackers, and ensuring deadlines are met.
  • Managing proposal marketing and administrative tasks, ensuring quality standards.
  • Coordinating with internal and external partners for information gathering.
  • Planning formatting, publishing, and printing of documents.
  • Preparing and submitting complete and accurate EOI & tender documents.
  • Assisting in client presentation preparations.
  • Handling data entry and maintaining commercial databases and bid register.
  • Managing third-party due diligence under the guidance of the Ethics & Compliance Manager.
  • Participating in Business Development meetings and following up on actions.
  • Transferring and validating CVs and project references in respective databases.
  • Compiling content for knowledge management and reuse.
What do we need from you
  • Bachelor's degree in business administration or related field (preferred).
  • Excellent written and verbal English communication skills.
  • 5-10 years of administrative experience, preferably in Business Development or Tender departments.
  • Knowledge of business development environment and tender documentation (preferred).
  • Experience with PHL tender systems and International Financial Institutions (preferred).
  • Proficiency in Microsoft Office Suite and document management tools.
What's in it for you?
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