Executive Partner

Overview

Hi We're Smartsourcing, looking for an Executive Partner who can work with us full-time and on-site This is your chance to thrive in an award-winning workplace where precision meets innovation, and your organizational skills make a real impact.

Where You'll Be

JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Job Summary

The Executive Assistant provides high-level, confidential administrative support to senior executives. This role requires a seasoned professional who exercises discretion, handles complex responsibilities, and serves as a liaison between the executive team and internal/external stakeholders. The Executive Assistant ensures efficient operation and professional image of the executive office.

Key Responsibilities

• Provide proactive calendar management, including scheduling meetings, appointments, and travel arrangements for senior executives.
• Draft, review, and manage executive correspondence, presentations, and reports with a high degree of professionalism and confidentiality.
• Serve as the point of contact between executives and internal/external clients, stakeholders, and employees.
• Coordinate and prepare materials for board meetings, executive meetings, and other high-level events.
• Monitor and manage executive-level projects, including tracking deadlines and follow-ups on deliverables.
• Maintain efficient filing systems and document management (physical and digital).
• Conduct research and prepare briefing documents, meeting agendas, and talking points for key engagements.
• Handle confidential and sensitive information with discretion and integrity.
• Support budgeting and expense reporting processes using internal systems and tools.
• Mentor junior administrative staff or collaborate with other executive assistants across the organization.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• At least 5–8 years of relevant executive support experience, ideally in a corporate or multinational environment.
• Demonstrated ability to handle complex scheduling, communications, and high-stakes correspondence.
• Proficiency in Microsoft Office Suite and other productivity tools (e.g., Zoom, SharePoint, Adobe, AI will be a plus).
• Excellent organizational, communication, and interpersonal skills.
• Strong problem-solving abilities and decision-making skills under minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Key Competencies

• Professional Expertise: Applies broad professional knowledge of administrative and business practices.
• Independence: Works with minimal supervision; makes decisions within defined parameters.
• Complexity: Handles moderately complex and sensitive issues; able to prioritize across multiple tasks.
• Collaboration: Works effectively with senior leaders and cross-functional teams.
• Influence: May provide guidance to peers and junior staff; influences administrative practices.

Working Conditions

• Office-based role with occasional flexibility for hybrid work (as per company policy).
• May require occasional extended hours or travel depending on executive schedules and commitments.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
  • And so much more

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.

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