Accounts Payable Specialist
6 days ago
ACCOUNT PAYABLE SPECIALIST
Responsibilities:
- Invoice Processing: Audit and process high-volume vendor invoices in a cloud-based OCR solution for invoice management. Review, verify, and process incoming invoices from vendors and suppliers to ensure accurate coding and timely payment.
- Discrepancy Resolution: Investigate and resolve discrepancies between purchase orders, invoices, and receipts, ensuring correct documentation and approval.
- Payment Processing: Ensure timely payment of invoices through checks, ACH, or electronic transfers, in accordance with company policies and payment terms.
- Vendor Communication: Maintain positive relationships with vendors by responding to inquiries, resolving payment issues, and providing updates on payment status.
- Record Keeping: Maintain accurate and up-to-date records of all transactions, including invoices, payments, and adjustments, ensuring proper filing and documentation.
- Reconciliations: Perform monthly reconciliations of accounts payable ledger, identifying discrepancies, and making necessary corrections.
- Expense Reporting: Assist with the preparation of financial reports, including monthly accounts payable summaries, accruals, and aging reports.
- Compliance & Internal Controls: Adhere to company policies and accounting standards while ensuring compliance with local, state, and federal regulations.
- Collaboration: Work closely with internal teams (procurement, finance, etc.) to ensure smooth processing and resolve any related issues.
Requirements:
- Amenable to working on a night shift.
- Amenable to working on-site.
- Bachelor's degree in Accounting or related field.
- More education or experience may be preferred.
- Knowledge of US accounting is preferred.
- Strong analytical, communication, and computer skills.
- Understanding of mathematics, accounting, and financial processes.
- Experience in accounting or finance roles is required; AR/AP experience is ideal.
- Ethical behavior.
- Attention to detail.
- Strong Excel skills are a must – VLOOKUP, INDEX/MATCH, pivots, and other standard formula knowledge are mandatory.
Compensation Package: 23K-26K
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