HR & Admin Specialist

4 days ago

Taguig, National Capital Region, Philippines Puratos Full time

At Puratos, we create innovative food solutions for the health and well-being of people everywhere. As the global leader in bakery, patisserie and chocolate ingredients, we help our customers to be successful with their business, by turning technologies and experiences from food cultures around the world into new opportunities.

We are more than 10,000 employees in over 70 countries and a consolidated turnover of 3 billion euros. Our passion for innovation, a pioneering spirit and the unique Puratos culture drive our solid growth and vision for the future. This, along with our commitment to our local communities, is what makes working at Puratos so magical.

To strengthen our team in Puratos Philippines, we are looking for:

HR and Admin Specialist

Your Mission

Reporting directly to the HR Director, the HR and Admin Executive will be essential in ensuring smooth office operations by supporting a variety of HR and administrative functions. This role includes managing employee records, overseeing office supplies, providing IT support, liaising with government agencies, coordinating travel arrangements, administering payroll and benefits, organizing events, and handling other general HR and administrative tasks. The ideal candidate will be adaptable and willing to work in a lean organization with a headcount of over 80 employees.

What you will do

  1. Employee Records Management Systems:
  • Maintains comprehensive employee records, such as payroll and timekeeping records, ATM account management, and biometric enrollment.
  • Ensures compliance with government regulations and upholds data privacy and other compliance measures, handling sensitive information with confidentiality.
  • Develops and sustains an organized filing system.
  • Updates all HR and Admin trackers and prepares reports accurately and in a timely manner for audit compliance.
  • Conducts regular audits of employee records to ensure accuracy and completeness.
  • Implements and manages effective record management systems.
  • Ensures records are easily accessible and securely stored.
  1. Office Supplies, ICT Support, Travel Arrangement Assistance:
  • Monitors and manages the inventory of office supplies, ensuring timely procurement and distribution.
  • Handles purchase requests and goods receipt through SAP.
  • Manages the issuance and processing of employee IDs and business cards. This includes timely updates and replacements, as needed.
  • Provides basic IT support and equipment for employees and coordinates with Regional ICT for more complex issues.
  • Reviews, monitors and updates weekly the CCTV and Monitoring Sheet.
  • Assists with the setup of new employee workstations and troubleshoots minor technical issues. This includes laptop, iPad and phone monitoring and distribution.
  • Coordinates flights, hotel booking, and transportation arrangements for local and foreign guests.
  1. Liaison with Government Agencies:
  • Acts as the liaison for all government-related concerns, ensuring compliance and benefit availment for employees.
  • Monitors the posting of government remittances monthly, including contributions and loans.
  • Stays updated on changes in government regulations and ensures company compliance.
  1. Payroll and Benefits Administration:
  • Assists in the pre-payroll processing and manages employee benefits, including leave entitlements, mobile phone deduction and other company initiated and statutory benefits.
  • Facilitates the end-to-end timekeeping process.
  • Prepares and manages the monthly government mandated remittances and ensures timely posting of payments.
  1. Event Coordination:
  • Supports company-initiated or task force events and activities to promote employee engagement.
  • Works closely with both internal and external customers to meet required service needs.
  1. Support HR and Admin Department Functions:
  • Assists with a variety of HR tasks, services, preparation, and execution of FSSC or HQ audits related to HR, and special projects as assigned by the HR Director.

What we expect from you

  1. Education:
  • Bachelor's degree in HR, Psychology, Office Management, Business Administration, or a related field.
  • At least 2-3 years of experience in HR and/or administrative roles.
  • Exhibit polite and professional communication via phone, email, and mail.
  • Strong organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office and HR software systems.
  • Collaborating Effectively: Ability to think and act as one team in a spirit of trust and respect.
  • Communicating Effectively: Developing and delivering communications in diverse modes that generate a clear understanding of the unique needs of different audiences.
  • Driving Performance: Showing ambition and going the extra mile in achieving expected results.
  • Improving Continuously: Being passionate about achieving high quality standards for oneself and the organization.
  • Managing Customer Needs: Being able and eager to find out what the internal or external customer wants and needs and to act accordingly.

Offer

Puratos provides a dynamic, entrepreneurial environment that encourages our people to take initiatives and bring ideas that will contribute to the success of the company. Puratos offers a competitive package (salary, group insurance, healthcare, training…) but additionally, offers you a position that you can further develop and shape.

What you can expect from Puratos

  • You will join a stable family business that has become an international market leader. You will be welcomed in a dynamic work environment where passion for innovation, team spirit and continuous improvement are part of our main priorities.

We are a warm family company with a historical growth track record and a clear long-term vision for the future. We promote a caring, trustful, and respectful work environment by putting people first.

We at Puratos cultivate an inclusive global workplace, that fully embraces diversity and equal opportunities for all. We strive to reflect the richness of our customers, communities, and society, accelerating our ability to innovate and deliver on our commitments.

About us

The secrets behind Puratos' global success and consistent growth are taste and quality. We would like to welcome you within our enthusiastic, committed and passionate team of more than 10,000 employees.

We are an international player and, what is more, a Belgian family business. Our people make the difference every single day. How? By developing, producing and distributing a unique and high-quality range of ingredients for bakers, pastry-chefs and chocolatiers, since 1919.

More than a century later, our products and services are available in 100+ countries around the world. Our passion for innovation, closeness to our customers, and their customers, as well as our core values form the basis of our passion to improve.

This is what makes working at Puratos so magical

Shall we meet soon?

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