Part-Time Accounts Payable Specialist

2 days ago

Makati City, National Capital Region, Philippines OnlyExperts llc Part time

Part-Time Accounts Payable Specialist (Remote)
Rate: $800/month
Hours: Approximately 15 hours per week, US hours
Location: Remote
Start Date: ASAP

About the Role:
We're seeking a detail-oriented and proactive Part-Time Accounts Payable Specialist to support our finance operations. This remote role is perfect for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance. You'll be working around 15 hours per week, with higher volume during the first week of each month.

Key Responsibilities:

  • Process 10–15 invoices during the first week of each month
  • Handle ~5 invoices weekly for the remainder of the month
  • Ensure invoices are coded accurately, approved, and entered in a timely manner
  • Accounts Payable:
  • Record and manage bills in QuickBooks Online
  • Manage payment scheduling and maintain accurate vendor records
  • Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)
  • Month-End Closing:
  • Perform accrual processing and ensure all AP transactions are properly recorded
  • Pool data from QuickBooks and Excel for reporting as needed
  • Vendor and Tax Compliance:
  • Maintain a large vendor database and ensure collection and organization of W-9 forms
  • Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
  • Respond to vendor inquiries and ensure compliance with state-specific requirements
  • Reporting and Analysis:
  • Use Excel to generate reports, summaries, and reconciliations as requested
  • Assist in data validation and cleanup for financial and audit purposes

Qualifications:

  • Strong experience with QuickBooks Online
  • Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
  • Solid understanding of Accounts Payable, month-end closing, and accrual accounting
  • Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
  • Highly detail-oriented, organized, and capable of working independently
  • Excellent written and verbal communication skills

Nice to Have:

  • Experience with Ramp or similar expense management platforms
  • Prior experience handling AP and compliance across multiple U.S. states
  • Background in working with small to midsize companies in a remote setup
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