AFA: Project Accounting Officer

To apply, send an email toasianfarmers.recruitment[at]gmail[dot]com with the subject line "PAO Application"

The Asian Farmers Association for Sustainable Rural Development (AFA) is currently looking for a Project Accounting Officer.

Tasks and responsibilities

• Participate in the development and maintenance of the AFA accounting system
• Assist in the drafting of the AFA financial and administrative procedures manual, in particular as it relates to the projects
• Draft financial management guidelines and templates for use by the projects' national implementation agencies (NIAs)
• Support the NIAs in implementing adequate financial systems and processes, and reliable internal controls systems
• Organize training sessions and act as mentor for NIAs finance staff
• Support the NIAs in the preparation of their annual workplans and budgets (AWPB)
• Monitor the financial execution of projects' AWPB on a monthly basis
• Ensure timely submission and completeness of project reports required from the NIAs
• Verify NIAs' monthly financial reports in detail (Statements of Expenditure/Transaction Lists – SOE/TL – with supporting documents, advance reconciliations, bank reconciliations and statements), ensuring all disbursements are in line with AWPB and are properly justified and eligible
• Provide comments, request clarifications and additional documents / corrections to NIAs as needed
• Prepare journal entries and record all projects' transactions in the accounting system after validation of the NIAs' SOE/TL
• Analyze projects' accounts monthly and journalize adjustments as needed
• Prepare draft consolidated projects' SOE/TL and other required financial reports
• Monitor the NIAs' fund balances and verify their quarterly cash forecasts
• Conduct detailed verification and ensure timely disbursements of the NIAs' requests for funds
• Participate in periodic RIA/NIAs financial management meetings and follow-up on implementation by the NIASs of donors' recommendations
• Assist the NIAs in the annual audit preparation and coordination process, ensuring submission of audit reports within the set deadlines; follow-up on their implementation of auditors' recommendations
• Scan and maintain all projects and NIAs files
• Prepare monthly AFA bank reconciliations
• Participate in AFA Procurement Committee as requested
• Perform other tasks as assigned by the Finance Manager
• Bachelor's degree in Accounting or equivalent
• Professional qualification in Accounting (CPA, ACA, ACCA or equivalent) would be an added advantage
• Minimum 5 years' experience, including at least 2 years as an auditor in a recognized audit firm or as an internal auditor preferably in a social development context
• Experience in project accounting within a large multilateral donor-funded project
• Extensive experience in review/verification of financial reports and documents
• Experience in assessing financial systems and internal controls and formulating recommendations
• Excellent knowledge of financial control processes and protocols and financial reporting systems
• Full IT proficiency (including Microsoft Office suite and accounting software/ERP systems)
• Ability to interpret financial data and provide analyses using graphs and other tools
• High level of oral and written communication in English
• Ability to work well under pressure, organize and set priorities, meet deadlines, handle multiple tasks simultaneously
• Integrity and ability to maintain confidentiality at all times
• High level of rigor and attention to detail and accuracy
• Good communication and interpersonal skills
• Awareness of and sensitivity to the multi-cultural and diverse environment in which AFA operates

Find more information here.

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