
Virtual Assistant
4 weeks ago
We're seeking a highly organized and tech-savvy Virtual Assistant to provide administrative, operational, and creative support to a consultancy Principal. This role is ideal for a detail-oriented professional fluent in English and experienced in managing complex schedules, digital files, and client communications. You'll play a key role in streamlining operations, enhancing productivity, and supporting business growth.
Key Responsibilities- Productivity & Organization
- Proactively manage time, priorities, and workflow to support business growth
- Maintain structured digital files and client records using Google Drive and cloud tools
- Prepare meeting summaries and ensure continuity across client sessions
- Calendar & Communication Management
- Handle multiple email accounts and calendars across devices
- Schedule cross-time zone appointments with precision and buffer awareness
- Send reminders, follow-ups, and summaries to keep deadlines on track
- Design & Social Media Support
- Create branded graphics using Canva
- Manage weekly content calendars and track engagement
- Respond to prospects via LinkedIn and email to support the sales pipeline
- Session & Project Coordination
- Record and summarize client sessions using AI tools
- Track progress in LMS platforms and update client metrics
- Maintain organized portals for client learning and engagement
- Operational Efficiency
- Suggest improvements to systems and workflows
- Handle sensitive client data with discretion and care
- Act as a trusted extension of the Principal in client-facing interactions
Schedule Monday to Friday | 8 AM – 6PM PST
- Fluent English (spoken and written) with clear diction
- Experience in consulting, finance, or professional services
- 3+ years supporting executives with calendar, email, and file management
- Proficiency in Google Workspace, Canva, Zoom, Loom, MS Office, Spark
- Familiarity with Apple devices (Mac, iPhone)
- Strong attention to detail, proactive communication, and customer service mindset
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