Importation & Procurement Specialist

3 weeks ago

Manila, National Capital Region, Philippines Monroe Consulting Group Full time
Job Summary

The Importation and Procurement Specialist will be responsible for overseeing and managing the Customs Clearance, Procurement, and Regulatory Affairs activities within the organization, in coordination with the Sales Team, to ensure smooth operations, compliance, and efficiency across these functions. The role offers a hybrid work arrangement.

Regulatory Affairs
  • Handles the application, monitoring, and renewal of product-related permits such as Bureau of Customs - Certificate of Registration; Food and Drug Administration - License to Operate (Food Importer & Distributor and Drug Importer & Distributor); Fertilizer and Pesticide Authority License To Operate; and Certificate of Product Registration; Bureau of Animal Industry - License to Operate; Dangerous Drug Board - Product Exemption; Bureau of Plant Industry - Plant Quarantine Service Certificate; Department of Environment and Natural Resources - Import Permit and Halal Warehouse Certificate.
  • Manages and keeps all related procurement, regulatory, and importation documents.
  • Assists Sales team with compliances related to new products, such as testing.
Supply Chain
  • Requests for quotation from suppliers for administrative requirements as per requirement.
  • Creates Purchase Order in SAP for all services, saleable and consumable materials. Creates purchase orders (POs) with additional conditions (5-6 lines).
  • Liaises with all the Principals and Omya Group with regards to booking of ex-stocks and forward sales orders and shipment details and payments.
  • Submits all necessary shipping documents to brokers for on time releasing of shipment.
  • Monitors the status of all open orders and incoming shipments.
  • Ensures the quality and accuracy of SAP Purchasing Info Record, Source List, and Freight Conditions. Maintains a repository of the latest supplier contracts and quotes.
  • Assists Warehouse in performing goods receipt for services and consumable materials.
  • Handles Month-end report gathering and consolidation.
  • Handles price negotiation, achieving lower prices for goods and services without compromising on quality.
Finance
  • Clears Goods Receipt/Invoice Receipt (GRIR) items older than 90 days.
  • Ensures procurement-related vendor tax compliance, including forwarding hard copies to the office.
  • Monitors and ensures timely billing of brokers and trucking, sending to Esker within the month with hard copies to follow not later than due date.
  • Properly accounts for BOC duties and taxes debited to our account to ensure timely posting.
  • Ensures that Principals submit trade invoices and credit memos to Esker on time, before the invoice maturity date.
  • Handles 2nd level escalation for the collection of container deposits.
  • Approves invoices sent to the Procurement and Trade-related basket promptly.
  • Saves Internal Control System (ICS) documentation promptly.
  • Provides audit support during financial statement (FS) or tax audits.
Qualifications
  • University Degree in Customs Administration, Industrial Engineering, Accounting or any business-related courses.
  • At least 2 years experience in Procurement and Import / Export Processes, Tariff and Custom Codes. Regulatory Affairs experience is an advantage.
  • Competent, driven, self-motivated, analytical and has desire for excellence.
  • With excellent command of English Language.

All applications will be treated in the strictest of confidence. If you are a suitable match for this position, please send your application.


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