Sales Assistant for Classified Ads

2 weeks ago

Manila, National Capital Region, Philippines INQUIRER Full time
  • Sales Support
  • Assist in receiving and processing display and classified advertising bookings and client ad placements (Ad Taking).
  • Support in responding to client inquiries via phone, email, or in person (Sales Calls).
  • Support in providing daily assistance to the sales team in preparing materials, organizing meetings, gathering data, and client follow-ups.
  • Schedule and coordinate photography needs for display and classified advertising clients (Request for Photographer).
  • Contract Coordination
  • Track, organize, and file display and classified advertising contracts.
  • Coordinate with clients and legal/admin teams for processing and signing of contracts.
  • Assist in preparation and tracking of RFAs (Request for Adjustment), coordinating with billing and sales teams.
  • Sales Documentation and Data Management
  • Maintain and update sales and client databases.
  • Organize and maintain physical and digital records (contracts, proposals, correspondence).
  • Prepare internal forms, sales reports, and data summaries.
  • Support in backing up and updating essential display and classified advertising documents.
  • Monitor and track ad placements, prepare comparative reports.
  • Internal Collaboration
  • Coordinate with production, editorial, accounting, and marketing departments to ensure smooth campaign execution.
  • Communicate display and classified ads-related updates or requirements across departments.
  • Work with accounting and billing for RFA processing.
  • Administrative Support and Other Tasks
  • Assist with office supply requests and basic housekeeping tasks.
  • Encode solicitation letters and organize deliveries by project or account.
  • Perform clerical tasks such as scheduling, document preparation, and office coordination.
  • Support other duties and special projects assigned by display and classified ads supervisors.
Minimum Qualifications

Bachelor's degree in Business Management, Marketing, Advertising, Administration, Communications, or a related field.

At least 1-2 years of experience in advertising sales, administrative, sales support, or media-related roles.

Competencies And Skills

Knowledge of basic marketing principles.

Good filing skills and customer service skills.

Basic computer skills and proficient in MS Office (Word, Excel, Outlook); knowledge of database systems a plus.


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