HR and Office Admin Associate

2 weeks ago

Mandaluyong City, National Capital Region, Philippines ISTA Solutions Full time
Overview

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced Admin Associate to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We\'re looking for a team player who is ready to contribute to our mission, just like you

Responsibilities
  • Greet visitors and manage incoming transactions and emails
  • Maintain a clean and organized office environment
  • Order and maintain office supplies and equipment
  • Create, format, and proofread documents, reports, and presentations
  • Organize and maintain physical and electronic filing systems
  • Assist in document retrieval and data entry
  • Maintain and update contact databases
  • Track and organize important records, contracts, and agreements
  • Set up and clean up meeting rooms
  • Coordinate catering and logistical arrangements for events
  • Process expense reports and invoices
  • Assist in budget tracking and financial record-keeping
  • Provide basic IT support, such as troubleshooting office equipment and assisting with software applications
  • Assist team members with various administrative tasks as needed
  • Coordinate special projects and initiatives
  • Maintain strict confidentiality of sensitive information
  • Ensure compliance with company policies and procedures
Requirements
  • At least 6 months HR/Admin experience
  • Proficiency in office software (e.g., Microsoft Office Suite)
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Discretion and integrity when handling confidential information
  • Willing to report onsite in Makati and Mandaluyong
  • Amenable working night shift
Benefits
  • Competitive salary and benefits
  • Health Insurance with free dependents*
  • 10%-night differential
  • Attendance Bonus
  • Paid time off
  • Convertible to cash leave credits
  • Performance Appraisal
  • Work-life balance
  • A focus on growing your career path with us
  • We encourage you to follow your passions and learn new skills
Our commitment to you
  • Stong culture and values-driven leadership
  • We create opportunities for you to learn and grow at any stage of your career
  • Continuous learning and innovation
  • We foster an all-inclusive environment where everyone thrives
Job details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: HR and Office Admin Associate (Night Shift)

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