Benefits and HRIS Admin Specialist

3 weeks ago

Manila, Philippines Monee Full time
Benefits and HRIS Admin Specialist - SeaBank, People

Monee Manila, National Capital Region, Philippines

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Benefits and HRIS Admin Specialist - SeaBank, People

Monee Manila, National Capital Region, Philippines

Join to apply for the Benefits and HRIS Admin Specialist - SeaBank, People role at Monee

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  • Enters all new hires, employee movements, and other employee data into the HRIS.
  • Coordinates with On-boarding team for the employment information of new hires.
  • Partners with and support HR Business Partners to ensure employee data information is up to date in HRIS and manual headcount tracker.
  • Assists with daily administration and support of the Employee Self-Service system, including the orientation of the system to all new employees.
  • Creates various HR reports using the HRIS facility for the use of the HR group and other departments, including monthly company headcount reports and other HR demographic reports, as needed.
  • Provides presentation materials for reports by creating MS Excel or PowerPoint tables, graphs, charts, maps, etc. to be used for the reports.
  • Updates the HRIS calendar on an annual basis, taking into account approved company-scheduled vacations and other government-declared special holidays.
  • Runs various audits of employee information and other data in the HRIS system to help maintain the data integrity of the system.
  • Prepares COE draft for each request.
Job Description
HRIS & Employee Records
  • Enters all new hires, employee movements, and other employee data into the HRIS.
  • Coordinates with On-boarding team for the employment information of new hires.
  • Partners with and support HR Business Partners to ensure employee data information is up to date in HRIS and manual headcount tracker.
  • Assists with daily administration and support of the Employee Self-Service system, including the orientation of the system to all new employees.
  • Creates various HR reports using the HRIS facility for the use of the HR group and other departments, including monthly company headcount reports and other HR demographic reports, as needed.
  • Provides presentation materials for reports by creating MS Excel or PowerPoint tables, graphs, charts, maps, etc. to be used for the reports.
  • Updates the HRIS calendar on an annual basis, taking into account approved company-scheduled vacations and other government-declared special holidays.
  • Runs various audits of employee information and other data in the HRIS system to help maintain the data integrity of the system.
  • Prepares COE draft for each request.
Benefits Administration
  • Administer and process government-mandated benefits including Social Security System (SSS), PhilHealth, and Pag-IBIG contributions, loans, and claims.
  • Manage company-sponsored benefits such as Health Maintenance Organization (HMO), life insurance, personal accident insurance, retirement plans, leave entitlements (vacation, sick, etc.), and other voluntary benefits.
  • Coordinate with benefits providers and vendors to ensure accurate enrollment, changes, and timely processing of claims.
  • Facilitate the annual benefits enrollment process, including communication to employees, conducting information sessions, and ensuring accurate documentation.
  • Maintain accurate and up-to-date employee benefits records in the HRIS and other relevant systems.
  • Process benefit-related invoices and ensure timely payment.
Leave Management
  • Notifies the employee when there’s a failed payroll crediting transaction and solve the issue within SLA.
  • Ensures that all employee leaves (annual leaves, sick leaves, etc.) are properly encoded in the HRIS.
  • Perform any HR-related work that may be assigned from time to time
Requirements
  • Bachelor's Degree / 4-Year Course Graduate in Human Resources Management or any related field
  • At least 3 years of relevant experience in HRIS and Benefits administration role
  • Excellent understanding of HRIS, Benefits Administration and Leave Management requirements
  • Has an Intermediate to Advance proficiency in MS Excel
  • Meticulous and organized, able to work in fast-paced and dynamic environment
  • Strong problem-solving skills, interpersonal and communication skills
  • Strategic mindset to think beyond the operational activities and contribute to payroll projects
Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Human Resources

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