Import & Export Associate

Import responsibilities: The talent is responsible for communicating with internal & external suppliers/customers in order to arrange receipt and transport of goods in a cost effective and efficient manner while ensuring compliance with Customs regulations and company policies, and managing the logistics and documentation process.

Export responsibilities: The talent is responsible for coordinating and facilitating the exportation of goods to international customers, and ensuring compliance with export regulations and company policies, and managing the logistics and documentation process to ensure timely and efficient delivery.

• Prepares and sends documentary requirements to supplier & forwarder upon receipt of PO/Prof. Invoice.
• Applies insurance coverage for CFR/CNF/CPT, FOB & Ex-works shipment to insurance company
• Inquires & negotiates rates to forwarder for FOB, FCA, Ex-works and air shipment
• Provides IED & Sworn Statement to Accounting Payables for L/C Opening
• Monitors availability of shipping schedules to suppliers/forwarders/shipping lines
• Follow ups for the copies of shipping documents with supplier to check & validates if the details are in order
• Ensures availability of original shipping documents before vessel arrival
• Coordinates and monitors cargo releasing of FICI shipments to brokers and assist them for any custom requirements
• Check and validates computation of duties and taxes
• Coordinates payment of duties & taxes to Accounts Payable
• Ensures that all incoming items are already included on the List of Importable and availability of SDS
• Secures Import Permit for DLPCI incoming shipments on or before vessel arrival
• Prepares documentary requirements & payments for customs clearance of DLPCI shipments
• Coordinates & monitors cargo releasing to In-house processor & schedule of deliveries to warehouse
• Send COA & Packing list to warehouse on or before cargo delivery
• Monitors return of empty container and secures EIR IN & OUT
• Checks and encodes brokers, truckers, forwarders, and couriers billings
• Files & monitors container deposit refund to shipping lines
• Summarizes In-House Releasing Cost and other charges
• Prepares and submits landed cost to Accounting
• Updates Daily and Weekly status report
• Receives and coordinates samples from courier to buyers/end users
• Files claim to supplier or Insurance company for any shortages, damages and additional incurred charges
• Monitors and maintains fund for ICTSI, E-TRACC, IP/E2M lodging, TABS, GoFast

• Negotiates rates and inquiries shipping schedule upon receipt of shipment details from Marketing
• Provides shipping schedule to Marketing team and book shipments to shipping lines/forwarders with their preferred shipping schedule
• Coordinates container inspection to Sanjin
• Assign truckers for the container pull out, cargo loading and delivery to port/warehouse
• Coordinates cargo loading schedule to warehouse, marketing and R&D
• Applies Export Insurance Coverage to insurance company
• Prepares documentary requirements and arranges payments for export clearance
• Secures documents and photos of cargo from warehouse
• Handles payments to shipping lines/forwarders
• Coordinates shipping schedule; prepares & submits export shipping documents to customers
• Monitors shipments status and updates customers

• Graduate of Bachelor’s degree in Business Administration or any other related field
• Open to Fresh Graduates
• With at least 1 year of relevant work experience
• Developed communication skills and customer orientation
• Ability to comprehend and organize shipment processes
• Ability to work under pressure
• Must have exposure / knowledge in Import & Export procedures
• Proficient in MS Office
• Willing for 5-days compressed workweek schedule
• Amenable to work and to report onsite in Calle Industria, Bagumbayan, Quezon City or in Tanauan, Batangas