Import/Export Executive

Responsibilities

• Import Documentation:
  • Prepare and process necessary import documents (e.g., Bill of Lading, Commercial Invoice, Packing List, Import Permit, etc.).
  • Ensure all documents are compliant with Philippine import regulations and customs laws.
• Customs Compliance:
  • Coordinate with customs brokers to ensure all shipments comply with the Bureau of Customs (BOC) regulations.
  • Keep updated on import-related regulations, taxes, tariffs, and duties.
  • Resolve issues related to customs clearance and ensure timely release of goods.
• Inventory Management:
  • Track the status of incoming shipments and manage inventory records.
  • Coordinate with warehouse staff to ensure proper storage and timely delivery of imported goods.
• Vendor and Supplier Coordination:
  • Liaise with international suppliers and vendors to ensure proper order processing, shipment schedules, and logistics coordination.
  • Verify and follow up on shipment details, including terms of delivery and payment.
• Logistics Management:
  • Coordinate with freight forwarders and shipping companies for the transport of goods.
  • Ensure goods are delivered on time and within budget by tracking shipments and resolving any delays.
• Cost Control:
  • Monitor import costs and work to minimize expenses through efficient processes and negotiation with suppliers or shipping partners.
  • Review import invoices to ensure accuracy in charges and payment terms.
• Reporting:
  • Maintain records of import transactions, including costs, shipment details, and customs clearance status.
  • Prepare reports for management on the status of imports, potential issues, and cost savings.
• Risk Management:
  • Identify potential risks in the importation process (e.g., delays, cost overruns, damage to goods) and propose solutions.
  • Ensure compliance with health and safety regulations, particularly for regulated goods (e.g., food, chemicals, medicines).
• Customer Service:
  • Communicate with internal teams and external stakeholders regarding the status of import shipments and any issues that arise.
  • Provide excellent customer service by addressing concerns related to product arrival and import status.

• Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Customs Administration, or any related field.

• At least 1-2 years of experience in importation, logistics, supply chain management, or a related field is preferred.
• Experience with customs clearance and knowledge of Philippine import regulations is highly desirable.

• 1. Knowledge of Import Regulations:
  • Strong understanding of Philippine Bureau of Customs (BOC) rules and regulations.
  • Familiarity with international shipping terms (Incoterms) and import/export documentation.
• 2. Communication Skills:
  • Effective verbal and written communication skills in English and Filipino to coordinate with suppliers, customs, and internal teams.
• 3. Attention to Detail:
  • Ability to manage multiple tasks, check documents for accuracy, and ensure compliance with regulations.
• 4. Problem-Solving Skills:
  • Ability to identify and resolve issues related to imports, such as shipment delays, discrepancies in documentation, and unexpected costs.
• 5. Time Management:
  • Ability to manage deadlines and prioritize tasks to ensure the timely arrival of goods.
• 6. Computer Skills:
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Familiarity with logistics management software or ERP systems is a plus.
• 7. Customer Orientation:
  • Strong customer service skills, both internally (with colleagues) and externally (with suppliers and stakeholders).
• 8. Negotiation Skills:
  • Ability to negotiate favorable terms with vendors, shipping companies, and other partners to reduce import costs.

• High level of integrity and reliability.
• Proactive attitude with a strong sense of responsibility.
• Ability to work under pressure and handle stressful situations.
• Certification in Customs Brokerage or knowledge of the Philippine customs processes is a plus.
• Familiarity with HS Code classification and tariff systems.
• Experience in handling specific types of goods (e.g., perishable items, pharmaceuticals, electronics, etc.) is advantageous.