Import/Export Executive

Responsibilities Import Documentation: Prepare and process necessary import documents (e.g., Bill of Lading, Commercial Invoice, Packing List, Import Permit, etc.). Ensure all documents are compliant with Philippine import regulations and customs laws. Customs Compliance: Coordinate with customs brokers to ensure all shipments comply with the Bureau of Customs (BOC) regulations. Keep updated on import-related regulations, taxes, tariffs, and duties. Resolve issues related to customs clearance and ensure timely release of goods. Inventory Management: Track the status of incoming shipments and manage inventory records. Coordinate with warehouse staff to ensure proper storage and timely delivery of imported goods. Vendor and Supplier Coordination: Liaise with international suppliers and vendors to ensure proper order processing, shipment schedules, and logistics coordination. Verify and follow up on shipment details, including terms of delivery and payment. Logistics Management: Coordinate with freight forwarders and shipping companies for the transport of goods. Ensure goods are delivered on time and within budget by tracking shipments and resolving any delays. Cost Control: Monitor import costs and work to minimize expenses through efficient processes and negotiation with suppliers or shipping partners. Review import invoices to ensure accuracy in charges and payment terms. Reporting: Maintain records of import transactions, including costs, shipment details, and customs clearance status. Prepare reports for management on the status of imports, potential issues, and cost savings. Risk Management: Identify potential risks in the importation process (e.g., delays, cost overruns, damage to goods) and propose solutions. Ensure compliance with health and safety regulations, particularly for regulated goods (e.g., food, chemicals, medicines). Customer Service: Communicate with internal teams and external stakeholders regarding the status of import shipments and any issues that arise. Provide excellent customer service by addressing concerns related to product arrival and import status. Qualifications Education: Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Customs Administration, or any related field. Work Experience: At least 1-2 years of experience in importation, logistics, supply chain management, or a related field is preferred. Experience with customs clearance and knowledge of Philippine import regulations is highly desirable. Skills and Competencies: 1. Knowledge of Import Regulations: Strong understanding of Philippine Bureau of Customs (BOC) rules and regulations. Familiarity with international shipping terms (Incoterms) and import/export documentation. 2. Communication Skills: Effective verbal and written communication skills in English and Filipino to coordinate with suppliers, customs, and internal teams. 3. Attention to Detail: Ability to manage multiple tasks, check documents for accuracy, and ensure compliance with regulations. 4. Problem-Solving Skills: Ability to identify and resolve issues related to imports, such as shipment delays, discrepancies in documentation, and unexpected costs. 5. Time Management: Ability to manage deadlines and prioritize tasks to ensure the timely arrival of goods. 6. Computer Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Familiarity with logistics management software or ERP systems is a plus. 7. Customer Orientation: Strong customer service skills, both internally (with colleagues) and externally (with suppliers and stakeholders). 8. Negotiation Skills: Ability to negotiate favorable terms with vendors, shipping companies, and other partners to reduce import costs. Personal Attributes: High level of integrity and reliability. Proactive attitude with a strong sense of responsibility. Ability to work under pressure and handle stressful situations. Certification in Customs Brokerage or knowledge of the Philippine customs processes is a plus. Familiarity with HS Code classification and tariff systems. Experience in handling specific types of goods (e.g., perishable items, pharmaceuticals, electronics, etc.) is advantageous. #J-18808-Ljbffr