Purchasing Officer

2 days ago

Caloocan, Philippines Xiangxin Construction Corp Full time

Job Description – Purchasing Officer

Job Summary

The Purchasing Officer is responsible for sourcing, negotiating, and procuring goods and services required by the company. The role ensures that all purchases are cost-effective, of high quality, and delivered on time, while maintaining compliance with company policies and supplier agreements.

Key Responsibilities

1. Procurement & Sourcing

  • Identify reliable suppliers, request quotations, and evaluate price competitiveness.
  • Negotiate terms and conditions to achieve cost savings and favorable agreements for the company.
  • Source materials, equipment, and services according to project and operational requirements.

2. Purchase Management

  • Prepare and process Purchase Orders (POs) in compliance with company policies.
  • Ensure timely procurement of goods and services to avoid delays in operations.
  • Monitor order status and follow up with suppliers on pending or delayed deliveries.

3. Supplier Coordination & Evaluation

  • Maintain good relationships with suppliers and service providers.
  • Evaluate supplier performance in terms of quality, price, delivery, and service.
  • Recommend new or alternative suppliers to improve cost efficiency and supply reliability.

4. Inventory & Cost Control

  • Coordinate with the warehouse/inventory team to monitor stock levels.
  • Ensure materials purchased are within the approved budget and requirements.
  • Assist in reducing unnecessary costs through effective purchasing strategies.

5. Documentation & Reporting

  • Maintain accurate records of purchases, contracts, and supplier information.
  • Ensure all purchase documents are complete, updated, and properly filed.
  • Prepare regular reports on purchase status, supplier performance, and cost analysis.

6. Compliance & Company Standards

  • Ensure all materials comply with approved specifications and quality standards.
  • Adhere strictly to company procurement policies, procedures, and ethical standards.
  • Ensure compliance with accounting and auditing requirements for all purchases.
Qualifications
  • Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
  • At least 1-2 years of experience in purchasing, procurement, or supply chain.
  • Strong negotiation and communication skills.
  • Proficient in MS Office and Quickbooks
  • Detail-oriented, organized, and able to work under pressure with deadlines.
  • Experience in the construction industry is a plus.

Benefits:

  • Overtime Pay
  • 13th Month Pay
  • Benefits (SSS, Philhealth, Pagibig)
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