Accounting Associate

3 weeks ago

Philippines DOXA Talent Full time

The Accounting Associate is responsible for managing all aspects of the accounts payable and receivable processes, ensuring accurate invoicing, timely payments, and comprehensive reporting. This role plays a critical part in maintaining the company's financial health by fostering strong vendor and customer relationships, managing cash flow, and supporting efficient accounting operations. The Accounting Associate collaborates with the controller and other team members to improve processes, implement best practices, and ensure compliance.

WORK SCHEDULE: 8:00 AM – 5:00 PM Mountain Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Perform the following accounts payable and expense management tasks:
    • Verify and process vendor invoices, ensuring appropriate approvals and coding
    • Collaborate with teams to resolve order or delivery discrepancies
    • Review and reconcile vendor statements, managing timely and accurate payments
    • Monitor and process credit card transactions and expense reports, ensuring compliance with company policies
    • Prepare weekly check runs, online payments, and apply available discounts
    • Support the month-end close with accounts payable accruals and reconciliations
  • Perform the following accounts receivable and revenue management tasks:
    • Prepare and send customer invoices, statements, and payment reminders
    • Follow up on overdue accounts to ensure timely collections
    • Post and reconcile incoming payments, including checks, credit cards, and ACH transfers
    • Maintain accounts receivable aging reports and provide updates to the controller on delinquent accounts
    • Conduct quarterly reviews of customer deposits and address outstanding balances
  • Perform the following reconciliations and reporting tasks:
    • Reconcile accounts payable and receivable sub-ledgers to the general ledger monthly
    • Generate accounts payable and accounts receivable aging reports, contributing to financial reporting accuracy
    • Update the expense and revenue sections of financial reports weekly
  • Perform the following compliance and process improvement tasks:
    • Ensure compliance with financial regulations and company policies in all accounting activities
    • Identify and implement process improvements for accounts payable and accounts receivable efficiency
    • Support automation and ERP enhancements, including Hedberg, under the controller’s direction
  • Perform the following customer and vendor relations tasks:
    • Act as the primary point of contact for vendor and customer inquiries related to invoices and payments
    • Foster positive relationships with vendors and customers to ensure smooth financial operations

QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Finance, or any related field; or equivalent experience
  • 2+ years of experience in accounts payable, receivable, or general accounting
  • Proficiency in financial software (e.g., QuickBooks, NetSuite, Hedberg) and Microsoft Excel
  • Strong understanding of accounting principles and accounts payable/accounts receivable processes
  • Excellent communication, organizational, and customer service skills
  • High attention to detail and ability to manage multiple priorities in a fast-paced environment
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