Executive Assistant in Real Estate

4 weeks ago

Makati, Philippines AvantePH Staffing and Consultancy Inc. Full time

We are looking for a dedicated and detail-oriented Executive Assistant to support a small team of senior brokers in the fast-paced and highly competitive real estate industry. The ideal candidate is a strong communicator, highly organized, tech-savvy, and capable of multitasking. You will be primarily responsible for managing administrative tasks related to property listings, marketing efforts, and broker support.

Duties and Responsibilities:

Administrative and Data Entry Tasks:

  • Maintain and update the masterlist of property listings to ensure accuracy and accessibility.
  • Verify the completeness of listing documents and associated data.
  • Organize and file all listing folders and documents efficiently.
  • Create documentation for new listings submitted by brokers.

Marketing and Social Media Support:

  • Develop marketing materials and post property listings on platforms such as REMAX.PH, Lamudi, OLX, etc.
  • Assist in executing marketing activities to promote active listings.
  • Respond to listing inquiries via email, text, or call, and relay information to brokers.
  • Send weekly email campaigns and manage relevant mailing lists.

Research and Documentation:

  • Track and document inquiry progression from initial contact to deal closing.
  • Collect and consolidate listing information from other brokerages, developers, and banks.
  • Create contact lists of industry professionals (brokers, designers, salespersons) for marketing and affiliate purposes.
  • Add the broker team to relevant email lists and newsletters.

Communication and Broker Coordination:

  • Communicate proactively with brokers regarding listings and client inquiries.
  • Monitor and report on listing status and masterlist updates.
  • Request help and feedback when needed, showing a willingness to grow and learn.

Skills:

  • Value open communication and never hesitate to pick up the phone.
  • Strong attention to detail and ability to work independently.
  • Fast and accurate with data entry tasks.
  • Ablet to multi-task and react swiftly to activity on SocMed and online platforms.
  • Thorough with online research and documentation.
  • Highly organized.
  • Must be willing to work full-time onsite in Makati.

Qualifications:

  • Bachelor's Degree in any field.
  • Proven experience in an administrative or executive assistant role (real estate experience is a plus).
  • Proficiency in Google Workspace and Microsoft Office.
  • All standard government benefits.
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