Executive Assistant to the CEO

14 hours ago

Manila, Philippines AdminEdge Full time

Overview We are seeking a proactive and persistent Executive Assistant to support the CEO in managing day-to-day priorities, communications, and organization. This role will provide critical administrative support to help the CEO stay focused on sales, client relationships, and company growth. The Executive Assistant will handle inbox and calendar management, assist with pipeline tracking, and organize information across email, Buildertrend, and other platforms. The ideal candidate is proactive, highly organized, and able to anticipate needs before they arise. This role requires excellent communication skills, attention to detail, and the ability to create structure and efficiency in a fast-moving environment. By keeping operations smooth behind the scenes, the Executive Assistant will serve as a trusted right hand to the CEO and help ensure the Client continues to deliver excellence to its clients. Responsibilities Administrative & Communication Support Manage and organize CEO’s inbox, ensuring important messages are prioritized and responded to promptly Coordinate scheduling and manage CEO’s calendar, including meetings, client calls, and deadlines Draft, proofread, and send correspondence on behalf of the CEO when appropriate Maintain confidentiality and professionalism in handling sensitive company and client information Assist with travel arrangements and conference scheduling as needed Review call transcripts, create clear action points, and follow up to ensure tasks are completed Pipeline & Information Management Track leads, inquiries, and project opportunities, ensuring timely follow-up Assist in organizing and maintaining records in Buildertrend, including CRM tools, sales notes, and client interactions Keep project and sales information accessible, up-to-date, and easy to reference Operational & Personal Support Prepare reports, meeting notes, and follow-up action lists as requested Coordinate with project managers and staff to keep the CEO informed of key updates Research vendors, products, or tools to support company initiatives Handle occasional personal assistance tasks to allow the CEO to stay focused on business priorities Process Improvement Identify opportunities to improve efficiency in communication, scheduling, and information flow Help implement best practices for digital organization, task tracking, and workflow management Proactively anticipate the CEO’s needs and take initiative to address them Preferred Skills & Qualifications 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar support role 3+ years of experience supporting US-based business leaders Excellent written and verbal English communication skills Strong organizational skills with the ability to manage multiple priorities and deadlines High degree of professionalism and discretion when handling sensitive information Experience supporting U.S.-based executives or businesses remotely Proficiency with productivity and collaboration tools Comfortable working US-Mountain Time hours Nice-to-Have (Bonus Skills) Familiarity with construction, architecture, or real estate industries Experience using Buildertrend or other project/CRM management software Basic bookkeeping or invoicing support skills Strong problem-solving abilities and a proactive mindset Position details: Executive Assistant to the CEO, Full-time (40 hours/week), Location: Philippines (Remote, US-Mountain Time hours), Salary: $6.00 - $7.00/hr. To apply, please fill out our direct application form: #J-18808-Ljbffr

  • Executive Assistant to the CEO

    5 days ago

    Manila, National Capital Region, Philippines AdminEdge Full time ₱240,000 - ₱360,000 per year

    Executive Assistant to the CEOPosition: Executive Assistant to the CEOJob Type: Full-time (40 hours/week)Location: Philippines (Remote, US-Mountain Time hours)Salary: $6.00 - $7.00/hr OverviewWe are seeking a proactive and persistent Executive Assistant to support the CEO in managing day-to-day priorities, communications, and organization. This role will...

  • Executive Assistant to the CEO

    2 weeks ago

    Manila, National Capital Region, Philippines Tech Care Inc. Full time ₱900,000 - ₱1,200,000 per year

    Key Responsibilities1. Executive SupportManage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel.Prepare and organize materials for meetings, presentations, and reports.Handle confidential information with discretion and professionalism.Screen and manage phone calls, emails, and other communications on behalf of the...

  • Executive Assistant to the CEO

    3 weeks ago

    Manila, Philippines Nimbyx Full time

    Overview We create what others only imagine. As an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential. Job Title: Executive Assistant to the CEO Command the chaos. Shield the strategy. Be...

  • Executive Assistant to the CEO

    5 days ago

    Manila, National Capital Region, Philippines Nimbyx Full time ₱800,000 - ₱1,200,000 per year

    Company DescriptionWe create what others only imagine.As an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential.Job DescriptionExecutive Assistant to the CEOCommand the chaos. Shield the...

  • Executive Assistant to the President

    1 week ago

    , Metro Manila, Philippines Bethel General Insurance and Surety Corp. Full time

    Executive Assistant to the President & CEO Bethel General Insurance and Surety Corporation (Bethel Gen) is a well-established insurance company founded in 1961. The Company extended its corporate life to another fifty (50) years when on November 22, 2011, the Securities and Exchange Commission, upon favorable endorsement of the Insurance Commission,...

  • Executive Assistant to CEO(BGC)

    3 weeks ago

    , Metro Manila, Philippines Klaiya Full time

    Overview Executive Assistant to CEO(BGC) at Klaiya is the principal point of contact for internal and external stakeholders, providing advanced administrative support to the CEO. This role encompasses managing the CEO's schedule, coordinating meetings, handling correspondence, and facilitating communication between the CEO and various departments within...

  • Executive Assistant to the CEO

    2 weeks ago

    Manila, National Capital Region, Philippines Flexscale Full time ₱900,000 - ₱1,200,000 per year

    For us to properly process your application, kindly send your resumes to our application link. Application Link: Type of Employment: Full TimeSalary: 7 USD/hr Desired No. of Hours per Week: 40Job Level: Mid-Senior Level About The ClientWe are working with a fast-growing technology company in the smart access and workplace security space. Their mission...

  • Executive PA to CEO

    3 weeks ago

    Manila, Philippines Small Enterprise Development Agency_gov Full time

    JOB PROFILE JOB TITLE: Executive Personal Assistant: CEO REPORTING TO: Chief Executive Officer JOB GRADE: C3 Minimum Midpoint RANGE: R375 071 - R441 260 NO. OF INCUMBENTS: 1 DIVISION: Office of the CEO LOCATION: National Office MAIN PURPOSE OF THE JOB: To provide proactive, quality, effective, confidential, and project-based secretarial and...

  • Executive Assistant to CEO

    6 days ago

    Manila, Philippines Klaiya Full time

    About Us Klaiya is an advertising agency specializing in brand and performance marketing, E-Commerce Services, and influencer Marketing. We are the center of excellence that helps businesses establish and develop their online presence and brand awareness. With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we are one of the...

  • Executive Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines The Speculo Group LLC Full time $9,000 per year

    Key Responsibilities:Email Management: Monitor, organize, and respond to emails on behalf of the CEO, ensuring timely follow-ups and prioritization.Calendar Management: Coordinate and maintain the CEO's schedule, ensuring all appointments, meetings, and events are efficiently organized.Meeting Coordination: Organize and prepare for business meetings,...