Virtual Administrative Assistant with B2B Experience

WHO WE ARE

We’re an innovative, growing company with two dynamic divisions—eLearning (B2B) and staffing—and we’re looking for a proactive, detail-oriented, and highly organized Virtual Administrative Assistant to join our fully remote team for 30 hours a week.

This is an exciting “choose your own adventure” role where you’ll have the chance to tap into your skills, take on new challenges, and grow alongside us as we expand. If you’re passionate about making an impact, thrive in a flexible environment, and are eager to seize opportunities for personal and professional growth, this role is for you

Requirements

This role is Part-time/Full Time, depending on the candidate’s skill set.

The ideal candidate will excel in providing executive support while also handling secondary responsibilities in sales and marketing support.

You must have experience & confidence in:

• Email Management: Organize and manage a busy email inbox for an executive, prioritizing important communications and proactively handling tasks.
• Calendar Management: Meticulously manage the executive’s calendar, including scheduling appointments, screening meeting requests, and ensuring thorough preparation for meetings.
• Meeting Coordination: Schedule and coordinate phone or Zoom meetings with executive-level clients, managing all related tasks including calendar invites and correspondence across time zones.
• Meeting Preparation and Follow-Up: Assist in preparing for client meetings, taking notes, and tracking action items to ensure timely follow-up.
• B2B Sales Lead Processing: Efficiently process and route incoming sales leads, proactively seeking opportunities to schedule sales meetings.
• Document Preparation: Proofread and format professional documents with a meticulous eye such as proposals, client agreement letters, and announcements.

Rockstar requirements:

• Executive Support: Proven experience in managing executive calendars, coordinating meetings, and handling sensitive information with discretion.
• Advanced Word Skills: Proficient in Microsoft Word, with the ability to prepare client-ready business documents.
• PowerPoint Expertise: Skilled in PowerPoint, including the use of advanced features.
• Business Communications: Strong written communication skills, with a proven track record in crafting precise and professional business emails.
• Task Management: Excellent task management skills, with experience in tools like Wrike and Monday.

Encore skills & experience:

• Create and schedule B2B social media posts from provided content.
• Experience in optimizing landing pages and sales funnels for improved lead generation and conversion.
• Ability to support inter-company committees and organize meetings, taking detailed notes and managing follow-ups.
• Support the development and maintenance of marketing materials and campaigns.
• Assist in planning and supporting virtual events and webinars.
• Handle and expect client calls; readiness to collaborate through calls is essential.
• Coordinate interviews between contractors and clients, updating contract details in a shared database with our operations manager.
• Intermediate or higher skills in at least three of the following: Canva, Elementor, Hootsuite, Mailchimp, Monday, Instapage, Optimonk, Wrike, OpusClip, Hubspot. ClickFunnels, Adobe Premiere Pro.

Benefits

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Competitive salary package.
• Reimbursable internet charges.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the company's growth.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, emphasizing our core values: Integrity, Passion, Teamwork & Respect, Pro-activeness, Accountability, and Determination.