Philippine-based Executive Assistant to C-level suites

23 hours ago

Bacoor, Philippines Mindmaven Full time

About the job

We are Mindmaven, a 15-year-old executive coaching firm headquartered in California. We provide coaching services and assistance to leaders of venture capital firms or unicorn startups. We are looking to hire Philippine-based Experienced Executive Assistants who can support business executives and add value to our services.

Note: This posting is for Talent Pooling and not for immediate placement.

Job details

Role: Philippine-based Executive Assistant to C-level suites (see requirements)

Reporting : Employment will be under the executive's firm; Mindmaven will not be a party to your employment agreement with the client.

Location : Philippines (virtual)

Hours : Based on US time zones.

Salary : USD 8-10/hour.

Key Responsibilities
  • Meeting management
  • Create follow-up emails based on information provided by the meeting owner
  • Record information from meetings in a contact database
  • Add or update calendar items
  • Task and time management
  • Record all tasks assigned and performed; keep detailed records of time spent on tasks
  • Manage contact database: enter new contact information and log value activities
  • Track all action items
  • Invite and accept LinkedIn connections
  • Conduct internet-based research as needed
  • Draft emails and create text templates
  • Other duties as assigned
Qualifications & requirements
  • Minimum 1 year of experience supporting US-based C-level personnel
  • Philippines-based, able to work graveyard shifts
  • Expert in email, calendar, and task management
  • Willing to go through a 5-stage screening process (see below)
  • Ability to provide a customized response to this job post
  • Relevant work history demonstrated on resume
Screening process
  1. Grit Test
  2. Zoom call: Initial interview (up to 30 minutes)
  3. Trial projects (2 parts) and online assessments
  4. Zoom call: In-depth interview (up to 1 hour)
  5. Profile creation / client interview

Note: The 5-stage process may take up to 15 days to complete depending on your ability to complete requirements.

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