Project Management Officer

2 days ago

Pasay, Philippines Ascent Solutions Philippines Inc. Full time

Overview

On-site - Pasay 1-3 Yrs Exp Bachelor Full-time

Job Description

The Project Management Officer (PMO) is responsible for supporting the planning, coordination, tracking, and execution of various operational and strategic initiatives. The PMO plays a vital role in monitoring project action plans, tracking issues, capturing and disseminating key meeting outputs, identifying process inefficiencies, and ensuring cross-functional alignment. The role supports the Operations Lead in managing internal and external communications, project timelines, and stakeholder engagements.

Responsibilities
  • Project Monitoring & Execution: Track and monitor project timelines, reported issues or incidents, deliverables, and action plans using Gantt charts, project management software, or other tracking tools.
  • Ensure timely status updates from accountable teams and generate periodic progress reports.
  • Flag potential risks, bottlenecks, or delays and coordinate timely resolutions with relevant stakeholders.
  • Documentation & Communication: Take accurate and detailed Minutes of the Meeting (MoM) and circulate them to all relevant attendees within 24 hours.
  • Maintain a centralized repository of project documents, reports, and communication threads.
  • Assist in preparing project presentations, reports, and briefing materials for internal and external use.
  • Process Improvement & Recommendations: Identify inefficiencies, gaps, or risks in current workflows and provide recommendations to improve project delivery and team coordination.
  • Support continuous improvement efforts by suggesting streamlined procedures and automations when possible.
  • Administrative & Executive Support: Provide administrative support to the Operations Lead, including scheduling and sending reminders for meetings, follow-ups, and appointments.
  • Coordinate with internal departments, external partners, and clients for project-related activities and alignments.
  • Help manage shared calendars, deadlines, and documentation trackers for the operations team.
  • Additional Responsibilities: Support the planning and execution of project reviews, audits, and post-mortem analyses.
  • Assist in resource allocation tracking and capacity planning as required.
  • Facilitate internal team alignment through check-ins, huddles, or briefings.
  • Help in onboarding new team members by providing orientation on project tools and processes.
  • Contribute to risk assessments and mitigation strategies throughout the project lifecycle.
Qualifications
  • Bachelor’s Degree in Business Administration, Project Management, Engineering, or any related field.
  • 2+ years of experience in project coordination, administrative project roles, or operational support.
  • Proficiency in MS Office, Google Workspace, and project management tools such as MS Project, Trello, Asana, or Smartsheet.
  • Strong organizational, time management, and multi-tasking skills.
  • Excellent verbal and written communication skills.
  • Knowledge of project management methodologies (e.g., Agile, PMP, PRINCE2) is an advantage.

Project Tracking Planning Communication Coordination Analytical Thinking Process Orientation Accountability Proactiveness Stakeholder Management Time Management Brick & Mortar Set-up

Safety & Compliance

Working Location: If the position requires you to work overseas, please be vigilant and beware of fraud. If you encounter an employer who has the following actions during your job search, please report it immediately:

  • withholds your ID,
  • requires you to provide a guarantee or collects property,
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