AR AP Specialist

3 weeks ago

Manila, Philippines DOXA Talent Full time

Overview

AR AP Specialist (Colombia) at DOXA Talent. Remote role; must be located in Colombia. Schedule: 9:00am - 6:00pm MDT / Follows Colombian holidays.

We are seeking a detail-oriented Accounts Receivable/Accounts Payable (AR/AP) Specialist to manage the financial transactions of our organization. In this role, you will be responsible for processing invoices, ensuring timely payments, and maintaining strong relationships with vendors and clients. This role is ideal for someone who is highly organized, proactive, and has excellent communication skills. You must be comfortable working independently in a fast-paced environment and have a strong understanding of financial processes and accounting principles.

Responsibilities
  • Accounts Payable (AP) Management: Process vendor invoices, ensure accuracy and proper approvals before payment; verify invoice details, match invoices with purchase orders, resolve discrepancies; prepare and process payments via check, ACH, and wire transfers; maintain accurate records of all AP transactions and update the general ledger; communicate with vendors to address billing discrepancies and confirm payment schedules; reconcile accounts payable transactions and resolve outstanding balances with vendors; assist in the preparation of financial reports related to accounts payable activities.
  • Accounts Receivable (AR) Management: Generate and send customer invoices; monitor customer accounts for overdue payments and follow up on outstanding balances; apply customer payments and reconcile discrepancies; maintain organized records of all receivables; work with customers to resolve billing issues and negotiate payment arrangements; assist in preparing aging reports and providing financial insights to management.
  • Process Improvement: Identify opportunities to streamline AR/AP processes for efficiency and accuracy.
  • Collaboration & Communication: Work with internal teams to ensure smooth financial processes; maintain professional communication with vendors and clients; provide regular updates to management on AR/AP status.
Qualifications
  • Bachelor’s degree in Accounting, Finance, or related field preferred.
  • 2-4 years of experience in AR/AP or general accounting.
  • Strong understanding of accounting principles, financial reporting, and reconciliation processes.
  • Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
  • Experience using CRM systems (e.g., Salesforce) preferred.
  • Excellent organizational and time management skills with the ability to handle multiple tasks and meet deadlines.
  • Strong attention to detail and problem-solving skills.
  • Experience communicating with vendors and clients to resolve payment issues.
  • Ability to work independently and effectively in a remote environment.
  • Familiarity with financial compliance and data privacy regulations.
What You Bring
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Accounting/Auditing and Finance
  • Industries: Outsourcing and Offshoring Consulting
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