Accounts Coordinator

3 weeks ago

Pampanga Philippines Buscojobs Full time

Accounts Payable Supervisor (Night Shift - Onsite)

Posted today

Job Description

Position: Accounts Payable Supervisor
Schedule: 8pm to 5am
Set-up: Onsite (Clark, Pampanga)

Responsibilities
  • Processing: Update Trello weekly with next week’s reports; train current and new employees on software usage and processing policies; research past dues and disconnect notices and log them in the Disconnect notice log; ensure timely processing and filing; escalate issues to management as needed.
  • Reporting: Ensure all reports are completed and sent to clients timely; monitor Trello reminders and assist processors to meet due dates; ensure team members complete PE tickets weekly; provide updates on process or policy changes and update RP documentation.
  • Coding & Account Management: Ensure MACs are created/closed by deadlines; generate missing bill invoices; process invoices; assign missing bills; manage LCCA past-due research; (backup) totals for client reports; (backup) process BBA UK; ensure coding workflow is followed and new accounts are set up in EL; update account numbers and submit coding as needed.
  • Mail Room & Operations: Oversee mailroom activities, open mail in report order, ensure weekly client mail delivery, 4pm same-day scan/attach completion, and 2–3 day turnaround for other invoices; assist as needed and escalate issues to management.
  • Training & Projects: Participate in various processing and training programs; document changes and issues in EL; support additional projects as assigned.
Qualifications
  • Data entry or accounts payable experience; excellent 10-key ability
  • Excellent Microsoft Office experience, especially Outlook and Excel
  • Proficient in written and spoken English; effective vendor communication
  • Experience in supervisory roles and AP/invoice processing is preferred
Benefits
  • Company events
  • Free parking
  • Health insurance
  • On-site parking
  • Transportation service provided
Experience
  • Supervisory: 1 year (preferred)
  • AP/Invoice: 3 years (preferred)
Location & Schedule

Mabalacat, Pampanga: Rel iably commute or planning to relocate before starting work (preferred); Night shift

Accounts Payable Clerk (Secondary Posting)

Position: Accounts Payable Clerk
Schedule: 8pm to 5am
Work set-up: Onsite (Clark, Pampanga)

Duties & Responsibilities
  • Process invoices within 2 days of receiving; break down charges as per prior months
  • Research and notation of past due, late charges, and credits; conduct vendor calls as needed
  • Process 115–150 invoices per day (575–750 per week)
  • Run service date reports, verify dates, and save spreadsheets in client folders
  • Check meter readings when necessary; complete tape totals for client reports and reconcile with EL
  • Route invoices for coding, ensure correct account naming, and place in appropriate coding folders
  • Check Missing Invoice folder for assigned invoices; correct processing errors weekly
  • Handle disconnects notices and add outcomes to the disconnect log
Qualifications
  • Data entry or accounts payable experience; excellent 10-key ability
  • Strong MS Office experience (Outlook and Excel); good written and spoken English
  • Vendor communication skills
Benefits
  • Company events
  • Free parking
  • Health insurance
  • On-site parking
  • Transportation service provided
Experience
  • AP/Invoice: 1 year (required)
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