Leasing Negotiator

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Leasing Negotiator Retail jobs in Makati

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We're looking for an experienced and detail-oriented Property Management Assistant to join our team and help deliver outstanding service across our residential and commercial property portfolio.

To be successful in this role, prior experience in the Australian real estate industry is essential. You'll need to understand the systems and processes, and be confident managing the day-to-day demands of a busy property management environment.

• Coordinate daily and routine maintenance updates and follow-ups
• Organise move-in packs and assist with tenant onboarding
• Conduct post-routine inspection follow-ups and manage related concerns
• Handle audit-related follow-ups and ensure compliance
• Manage reminders/tasks using PMe, PropertyTree, and Ailo
• Process invoices for owners and tenants, including commercial outgoings
• Issue bills to owners and provide receipts to management
• Oversee residential and commercial lease renewals
• Liaise with tradespeople and ensure timely service delivery
• Monitor and follow up on rent arrears
• Conduct open home callbacks and manage post-inspection communications
• Register keys and maintain property records
• Add new properties to Vault as instructed
• Complete all rental and employment reference checks
• Call applicants after weekend open inspections (OFIs)
• Process rental applications and follow up on outstanding documents and deposits
• Support with various ad hoc administrative and operational tasks

• Experience working in Australian real estate or property management is required
• Skilled in using PropertyTree, PMe, Ailo, Vault, or similar real estate platforms
• Strong organisational skills and attention to detail
• Excellent written and verbal communication
• Ability to manage multiple tasks and meet deadlines
• Positive, proactive, and team-oriented attitude

• Minimum 2 years of experience in real estate property management or a similar role.
• Accounting or reconciliation experience in a real estate setting is required.
• Strong analytical skills with the ability to interpret and reconcile financial data.
• Familiarity with leases, CAM agreements, and real estate legal documents.
• Excellent communication skills, both written and verbal.
• High attention to detail and strong organizational skills.
• Self-starter with the ability to manage time and tasks independently.
• Team-oriented mindset with the ability to collaborate effectively.
• Proficiency in Microsoft Word and Excel.
• Experience with tools like Oracle, MRI, or QuickBase is a plus.
• Background in finance or accounting is advantageous.

• Lease Interpretation: Review and interpret lease agreements to understand CAM obligations and landlord responsibilities.
• CAM Processing: Analyze CAM reconciliations from landlords, identify discrepancies, and document findings.
• CAM Negotiation: Assist in resolving disputes with billing parties related to CAM billing variances.
• CAM Approval & Payment: Prepare reconciliations for managerial approval and process payments in a timely manner.
• Landlord Workorders: Manage and track landlord work orders to ensure timely resolution and clear communication.
• Data Entry: Maintain accurate records in the real estate platform.
• General Support: Perform additional administrative duties as needed within the department.

Job Type: Full-time

• How many years of experience do you have as a Real Estate Property Management Coordinator?
• Do you have an Accounting or Reconciliations background in a Real Estate Setting?

Note: Some region restrictions may apply. This listing updates periodically.