Payroll Officer

Overview

Pay: ₱25,000.00 per month

Job Summary:

The Payroll Officer is responsible for the accurate and timely processing of payroll for all employees, ensuring compliance with legal and company policies. This role also includes managing employee compensation and benefits programs, including health insurance, retirement plans, bonuses, and other incentives. The Payroll Officer ensures that all payroll transactions are processed efficiently, employees' inquiries are addressed promptly, and all statutory deductions are correctly made.

• Payroll Processing: Administer and process the company’s payroll on a monthly/bi-weekly basis, ensuring accuracy in wage calculations, overtime, bonuses, commissions, and deductions. Ensure timely processing of payroll, including the distribution of payslips and management of any adjustments (e.g., retroactive pay, overpayments, deductions). Maintain payroll records and prepare payroll-related reports for management review and statutory reporting.
• Tax Compliance & Legal Regulations: Process and ensure compliance with tax deductions, including income tax, social security, pension contributions, and other statutory deductions. Ensure timely submission of tax filings, including annual tax returns, employee tax certificates, and regulatory reporting. Stay informed about changes in tax laws, labor laws, and regulations related to compensation, updating payroll practices accordingly.
• Compensation Administration: Assist with the management of employee compensation structures, including salaries, bonuses, incentive programs, and other forms of remuneration. Review and update compensation policies and practices to ensure market competitiveness and internal equity. Perform salary benchmarking and conduct compensation surveys to ensure competitive pay practices.
• Benefits Administration: Administer employee benefits programs, such as health insurance, retirement plans, paid time off (PTO), and other company benefits. Ensure proper enrollment, updates, and deductions for benefits such as medical, dental, vision, and life insurance. Handle benefits-related inquiries from employees and provide guidance on coverage options, claim processes, and eligibility. Liaise with benefits providers to ensure proper account management and resolve any claims or discrepancies.
• Record Keeping & Reporting: Maintain accurate payroll records, including employee pay details, deductions, benefits elections, and tax-related documents. Prepare payroll-related reports for internal departments, such as Finance, HR, and Compliance, to ensure accurate financial planning and reporting. Assist with end-of-year reporting, including employee tax forms (e.g., W-2, 1099).
• Employee Inquiries & Communication: Serve as the primary point of contact for employees regarding payroll, compensation, and benefits questions. Address and resolve payroll discrepancies, adjustments, and benefit-related issues in a timely manner. Communicate changes in payroll policies, tax laws, or benefits offerings to employees.
• System Updates & Maintenance: Ensure that payroll software systems are maintained and updated with employee changes, compensation adjustments, and benefits updates. Coordinate with HR and IT teams to ensure smooth integration of payroll data with other HR systems.
• Legal Compliance: Ensure compliance with all local, state, and federal regulations concerning employee compensation, taxes, and benefits. Keep up-to-date with labor laws and benefit regulations, adjusting company policies and payroll practices as necessary.

• Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (preferred).
• Experience: Minimum of 2-3 years of experience in payroll, compensation, and benefits administration. Experience with payroll systems and software (e.g., ADP, Paychex, QuickBooks, or similar). Familiarity with tax laws, payroll regulations, and benefits administration.
• Skills & Abilities: Strong knowledge of payroll processing, tax laws, compensation structures, and employee benefits. High level of accuracy and attention to detail in data entry and calculations. Ability to manage sensitive and confidential information with integrity. Excellent communication and interpersonal skills for employee interaction and reporting. Proficiency in Microsoft Office (Excel, Word, etc.), payroll software, and HRIS systems. Strong organizational skills and ability to meet deadlines.

• Full-time
• Permanent

• Additional leave
• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee