Executive Assistant
1 day ago
Job Title: Executive Assistant Department: Executive Office Reports to: President and Executive Director Job Description We are looking for a highly organized and dedicated Executive Assistant to support the President and Executive Director of the Art of Living Foundation Philippines. The ideal candidate will serve as the key link between leadership, staff, teachers, coordinators, and partners — ensuring smooth operations, accurate reporting, and timely communication across the organization. The Executive Assistant will handle day-to-day administrative and coordination tasks, manage correspondence, facilitate the flow of Art of Living courses and programs, liaise with the Finance Department, and monitor teachers’ reports and schedules. The position requires professionalism, discretion, and a proactive approach to managing multiple priorities in a dynamic and service-oriented environment. Responsibilities Act as the main point of contact among the President, Executive Director, staff, teachers, and external partners. Manage all incoming and outgoing correspondence, including emails, letters, and memos. Facilitate the planning and coordination of Art of Living courses, including scheduling, logistics, teacher assignments, and venue coordination. Track and organize teachers’ post-course reports, ensuring timely submission and accurate records. Liaise with the Finance Department for collection reports, reimbursements, and financial documentation related to courses and events. Prepare reports, presentations, and briefing documents for the President and Executive Director. Maintain and update databases, participant lists, and course records. Assist in onboarding new teachers or volunteers and ensure compliance with reporting and documentation protocols. Support the organization of workshops, retreats, and special events. Manage calendars, arrange meetings, take minutes, and follow up on action items. Ensure confidentiality and proper handling of sensitive information. Support daily operations of the Executive Office and other tasks assigned from time to time. Qualifications Candidate must possess at least a Bachelor’s Degree in Business Administration, Management, Communications, or equivalent. At least 3–4 years of working experience in executive or administrative support is required for this position. Strong written and verbal communication skills in English and Tagalog. Excellent organizational and time management skills with the ability to multitask and prioritize. Strong proficiency in Microsoft Office and Google Workspace. Professional, resourceful, and capable of working with minimal supervision. Familiarity with Art of Living courses and operations is an advantage. Must be willing to work in Las Piñas City and occasionally travel for programs and events. Skills Strong interpersonal and teamwork orientation. Highly organized, meticulous, and dependable. Proactive problem solver with excellent decision-making skills. Strong attention to detail and ability to meet deadlines in a fast-paced environment. Ability to manage multiple priorities while maintaining accuracy. Positive, service-oriented attitude aligned with the values of the Art of Living Foundation. Professional-level verbal and written communication skills. #J-18808-Ljbffr
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Las Piñas, Philippines Wing Assistant Full timePlease whitelist the domains " lever.co " and " hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...
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Executive Assistant
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Las Piñas, National Capital Region, Philippines HS Hiring Solutions Inc Full time ₱300,000 - ₱360,000 per yearJob Title: Executive AssistantDepartment: Executive Office & ImportReports to: President & Vice PresidentJob OverviewWe are seeking a highly skilled Executive Assistant to provide comprehensive support to the President and Vice President. The ideal candidate is a proactive problem-solver with exceptional communication skills, strong organizational abilities,...
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Executive Assistant
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Las Piñas, National Capital Region, Philippines Viventis Search Asia Full time ₱900,000 - ₱1,200,000 per yearExecutive Secretary to the Group II President / Executive Assistant for Hospitality AffairsJob Grade:Assistant ManagerReports to:Group II PresidentSummaryProvides high-level administrative, operational, and personal support to the Group II President. Manages executive schedules, communication, and coordination with internal and external stakeholders....
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Executive Assistant
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Las Piñas, Philippines Superpowers HQ Full timeJob Title: Executive Assistant Location: Remote (must reside in the Philippines) Employment Type: Full-time or part-time Company Overview Superpowers is dedicated to empowering entrepreneurs to achieve extraordinary freedom and growth by providing them with elite-level Executive Assistants. We believe the right Executive Assistant is not merely an assistant...
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Executive Assistant
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Las Piñas, Philippines Asian Wave Seafood Corp. Full timeProvide general administrative, clerical support and other related tasks that may be assigned by immediate superior Coordinate with the accounting department on financial documentation and reporting. Assist with email management, correspondence, and follow-ups. Bachelor’s degree required. Minimum of two years of clerical or administrative experience,...
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Executive Assistant To Ceo
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Las Piñas, Philippines Aickman and Greene Full timeShare Job Description Directly responsible to the Group II President. Generally assist with keeping the executive (Group II President’s) affairs or activities organized and on schedule. This includes transacting as instructed by the executive, running errands, processing documents, managing calendars, taking notes and drafting or responding to...
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High-Level Executive Assistant
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Las Piñas, Philippines Move Your Business, Virtual Employment Agency Full timeJoin to apply for the High-Level Executive Assistant role at Move Your Business, Virtual Employment Agency MOVE Your Business is proud to represent our client, a founder-led advisory firm that helps entrepreneurs prepare, execute, and maximize the value of their business exits. They offer a transparent, end-to-end process designed to align with founders...
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AU Executive Assistant
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Las Piñas, Philippines Different Technologies Pty Ltd. Full timeJoin Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide! Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no...
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Las Piñas, Philippines BruntWork Full timeCreative Digital Marketing Assistant – Executive Coaching Practice Join to apply for the Creative Digital Marketing Assistant – Executive Coaching Practice role at BruntWork Join an established executive and career coaching practice serving professionals across the Middle East. The business owner has built an impressive 30,000‑follower LinkedIn...
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Virtual Executive Assistant
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Las Piñas, Philippines Inside Out Full timeIMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: Job Details Job Title : Virtual Executive Assistant Job ID : GEOKYL Industry : Construction Location : LATAM / PH Job Status : Full Time Work Schedule : 7:30 AM – 4:30 PM CST (1-hour lunch), with occasional off-hours work as needed based on deadlines or client needs. Salary : $6 to $8 per hour...
