Executive Assistant

3 weeks ago

Las Piñas, Philippines Orange Ashes VA Full time

Direct message the job poster from Orange Ashes VA Owner, Co-Founder, & COO at Orange Ashes VA | Optimizing Operations to Deliver Premium Remote Marketing & Admin Support | Expert in Outsourcing &… Type: Contract / Full-time Location: Remote — candidates must be based in the Philippines Hours: Graveyard Shift - U.S. business hours URGENT HIRING About the Role We’re hiring a client-facing Executive Assistant with C2/native-level English to own and lead end-to-end onboarding on Zoom, handle core EA responsibilities, and serve as the CEO’s right hand —anticipating needs, protecting focus, and driving follow-through. Training & SOPs provided. Responsibilities Be the CEO’s right hand: anticipate priorities, manage the CEO’s time, prep briefs, gatekeep respectfully, and translate decisions into clear actions. Lead Zoom onboarding, end to end: set the agenda, run the call, confirm scope/timelines, collect assets, document decisions, assign owners, and secure confirmations. Follow-through: create tasks, set deadlines, track progress, and clear blockers until done. Calendar & inbox: schedule across time zones, draft polished emails, and send reminders/follow-ups. Client coordination: manage group chats (WhatsApp/iMessage), share updates, request missing items, and keep stakeholders aligned. Documentation: precise notes, checklists, onboarding trackers, and client-ready summaries. Light admin & research: file management, forms, data entry, and simple research. Reporting: weekly status updates with risks and next actions. Requirements C2/native-level English (spoken & written): clear on-camera delivery, strong grammar/vocabulary, concise business writing, neutral/near-neutral accent . Demonstrated experience leading client calls (not just hosting/supporting). Executive Assistant or client-facing ops/admin background. Detail-obsessed, organized, and fast follow-through. Tech-savvy (Google Workspace, spreadsheets, calendars, task tools). Quiet workspace, quality webcam/mic, stable 25+ Mbps internet. Based in the Philippines and able to work with U.S. overlap. Nice to Have Onboarding workflows; CRM/automation tools (GoHighLevel, Dubsado, ClickUp/Asana). Basic Canva/Docs formatting for client deliverables. Experience with U.S. clients/time zones. What We Provide Structured training, SOPs Supportive team, clear processes, and growth opportunities How to Apply Send via LinkedIn or email : Resume/CV 60–90s video (English; Zoom-ready presence) We will check your accent and english skills 150–200 words: “How I run a smooth onboarding call” Internet speed test link Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Industries Advertising Services #J-18808-Ljbffr

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