Executive Assistant

Overview Job Role: Executive Assistant. Compensation range: $1,600 AUD - $1,800 AUD / Monthly. Work Schedule: This role is expected to align with AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. This is a remote, independent contractor engagement. Location: Philippines-based candidates only. Role Overview We are seeking a highly proactive and resourceful Executive Assistant to provide comprehensive support to a very busy CEO. This role requires someone who takes initiative, anticipates needs, and acts without waiting for detailed instructions. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly. You will play a key role in ensuring the CEO’s time is optimized, meetings are well-prepared, and communication flows smoothly across all levels of the organization. There may be times when you are on Zoom with the CEO for long periods when working on a project together. Key Responsibilities Manage and maintain the CEO’s calendar, appointments, and travel arrangements. Anticipate the CEO’s needs and proactively provide support before being asked. Prepare meeting materials, agendas, and follow-up action items. Handle confidential information with the highest level of discretion. Draft and manage correspondence, reports, and presentations on behalf of the CEO. Coordinate and communicate with internal teams, clients, and external partners. Track key deadlines, priorities, and deliverables to ensure nothing falls through the cracks. Track and manage the CRM and ensure daily review and client attention. Create systems and processes for the business (noting it is a startup stage and has not been fully developed yet). Create templates for the sales process and streamline how the business manages these processes. Collaborate with team members to prepare for events, conferences, and speaking engagements for the CEO. Identify opportunities to streamline operations and improve workflow. Take ownership of special projects and execute them with minimal supervision. Required Skills and Qualifications At least 3–5 years of experience supporting a senior executive, preferably in a fast-paced or high-growth environment. Exceptional organizational and time management skills. Strong written and verbal communication abilities. High degree of professionalism and confidentiality. Proactive problem solver who takes initiative and works independently. Comfortable managing multiple priorities simultaneously. Proven ability to oversee company projects and ensure timely execution. Proficiency with productivity and project management tools (e.g., Google Workspace, MS Office, Slack, Trello, Canva, clockify). This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: Disclose any existing ongoing roles or client work Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”) Must have a fully set up work environment that is free from distraction Must have reliable internet and backup options if needed Job Details Seniority level: Associate Employment type: Independent contractor engagement Job function: Administrative Industries: Staffing and Recruiting and Performing Arts Note: This description reflects the core responsibilities and qualifications for the Executive Assistant role. Other listings and notices on the original page have been omitted to focus on the role’s essential content. #J-18808-Ljbffr