Executive Assistant

4 weeks ago


Muntinlupa, Philippines Filinvest Group Full time

The Executive Assistant reports directly to the President &COO and provides administrative assistance to ensure efficient operations. He/ She manage the Executives daily schedule and set appointments accordingly. He/ She also provides support to the Senior Management team as needed.DESCRIPTION OF FUNCTIONS:DAILY OPERATIONS Manage and maintain the daily schedule of the President/ COOCoordinate and arrange Meetings for the teamManages all appointment requests with the President & COOOrganize Logistics for meetings and events (venue, transportation, food etc.)Handles documents/files for the President & COO's approval.Provide daily assistance to the President &COOSupport the needs of the Senior Management team.Perform other functions and task as needed.ADMISNISTRATIVE DUTIES Ensure the maintenance and filing of records of all pertinent documents of the company.Prepare Request for Payment for all SOAs, Billing Statement and Invoices charge to the companyAct as Cash Custodian - Budget, document and verify the reimbursement of Petty cash of employees.Create and verify Purchase Request for all items and supplies needed by the team.Assist Finance in Collection follow ups of Accounts ReceivablesAssist IT Helpdesk as needed.Acts as contact person for both internal and external clients.Act as Point of contact when dealing with Government offices when applying permits and other licenses. TECHNICAL COMPETENCIES AND SKILLS:Communication and People Skills can respond effectively to inquiries and concerns. Time Management Skills able to deal with multitude of task and a range of priorities. FlexibilityEDUCATION, TRAININGS, LICENSES REQUIRED:4- year College CourseExperienced in assisting Heads and Executives in a Corporate environment.


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