Administrative Assistant

3 weeks ago

Marikina, Philippines Inside Out Full time

Job Title Administrative Assistant Job ID JONNIC1 Industry Cleaning Services Location LATAM / PH Job Status Full Time / Part-Time (with potential to grow into Full-Time) Work Schedule 9am - 6pm PST (Time zone) Salary $7- $8 per hour Target Start Date ASAP Role Overview About the Client The client is a US-based cleaning company that is currently owner-operated for all back office and administrative functions, with separate teams for the actual cleaning work. The company is actively looking to expand into different aspects of the industry. About the Role We are seeking a highly organized, professional, and proactive Virtual Executive Assistant/Back Office Administrator to take full ownership of all daily administrative functions. This role is crucial for freeing up the owner's time to focus on business expansion and strategic growth. The ideal candidate will have prior experience within the cleaning or home services industry and possess exceptional communication skills, particularly a neutral English accent and cultural alignment with US customers, to ensure seamless client interactions. Key Responsibilities Client Communication Answer inbound and make outbound phone calls in a professional manner, with fluent accent, to ensure clear communication with US-based customers. Managing and responding to all company emails promptly and professionally. Reaching out to former clients for follow-up and relationship management. Scheduling and Operations Scheduling and coordinating job appointments for the cleaning teams. Managing follow-ups for bookings and client inquiries. Business Development Support Generating new appointments and leads through outreach efforts. Supporting the owner with administrative tasks related to expanding into new aspects of the industry. Familiar with marketing content, creation preferred. General Administration Handling all general back-office administrative work to ensure the smooth running of daily operations. Adding value by identifying and addressing administrative efficiencies or issues that may be overlooked. Qualifications & Skills Experience – Proven experience as an administrative assistant, virtual assistant, or receptionist, preferably within the cleaning, home services, or a similar service-based industry. Communication – Fluent verbal and written English communication skills. Preferred due to the regional client base and frequent phone interaction. Customer Service – Strong customer service orientation with a proven ability to engage with clients smoothly and professionally. Proactivity & Common Sense – A self-starter with a high degree of common sense who can anticipate needs, catch mistakes, and add value to the business without constant micromanagement. Technical Setup – Must possess a reliable fiber optic internet connection and a backup power supply to ensure constant availability during scheduled work hours. Remote Readiness – Experience and comfort working in a remote capacity, demonstrating the ability to manage time and tasks effectively independently. AI Proficiency (Preferred) – Familiarity with the latest AI tools that can enhance administrative efficiency is a plus. English Level – C1 English proficiency required; candidates will speak strictly in English during their whole shift. #J-18808-Ljbffr

  • ERP Administrator

    4 weeks ago

    Marikina, Philippines Private Advertiser Full time

    The ERP Application Administrator s responsible for providing functional and technical support in the configuration, testing, deployment, and ongoing optimization of the organization’s ERP system. This role bridges the gap between business users and technical teams to ensure that ERP functionalities align with operational requirements. The position also...

  • Bookkeeper/Assistant

    3 weeks ago

    Marikina, Philippines Remote VA Full time

    We are looking for Bookkeeper/Assistant will be responsible for managing day-to-day bookkeeping tasks, supporting financial operations, and providing administrative assistance. This dual role requires proficiency in accounting practices, data entry, and general office support to ensure smooth business operations. Key Responsibilities Record daily financial...

  • Sales Administrator

    2 weeks ago

    Marikina City, National Capital Region, Philippines CJ Acrywood Works, Inc Full time ₱800,000 - ₱1,200,000 per year

    About the role We have an exciting opportunity for a Sales Administrator to join the team at CJ Acrywood Works, Inc'. This full-time role is based in Marikina City Metro Manila and will play a crucial administrative support function to our sales team.What you'll be doingProviding comprehensive administrative support to the sales team, including managing...

  • Marketing Assistant

    2 weeks ago

    Marikina, Philippines Shoemaker's Shop Inc. Full time

    The Marketing Assistant assists in advertising and promotional efforts of the company. They are responsible for building social media campaigns, or preparing promotional materials. They may also be called upon to create presentations and provide creative ideas to help achieve marketing goals. They will collaborate with the companys graphic artist and visual...

  • Executive Virtual Assistant

    4 weeks ago

    Marikina, Philippines TalentPop App Full time

    1 day ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Executive Virtual Assistant: Your Mission, Our Momentum TalentPop is a rapidly growing e-commerce enabler focused on fueling business success. We need an organized, dynamic, and highly reliable Executive Virtual Assistant to be the remote anchor for our...

  • Marketing Assistant

    6 days ago

    Marikina, Philippines Shoemaker's Shop Inc. Full time

    Job Qualifications: - Must be a graduate of Marketing or Marketing Management - Preferably with at least 1 year working experience in a fashion retail company - Self-motivated, good team player and able to work with minimal supervision - Can work in a fast-paced environment Duties & Responsibilities: The Marketing Assistant assists in advertising and...

  • Marketing Assistant

    2 weeks ago

    Marikina, Philippines Shoemaker's Shop Inc. Full time

    Job Qualifications: - Must be a graduate of Marketing or Marketing Management - Preferably with at least 1 year working experience in a fashion retail company - Self-motivated, good team player and able to work with minimal supervision - Can work in a fast-paced environment Duties & Responsibilities: The Marketing Assistant assists in advertising and...

  • Marketing Assistant

    4 weeks ago

    Marikina, Philippines Shoemaker's Shop, Inc. Full time

    Job Description The Marketing Assistant assists in advertising and promotional efforts of the company. They are responsible for building social media campaigns, or preparing promotional materials. They may also be called upon to create presentations and provide creative ideas to help achieve marketing goals. They will collaborate with the company’s graphic...

  • Executive Assistant to the COO

    4 weeks ago

    Marikina, Philippines St. Anthony Medical Center of Marikina Inc. Full time

    Provide high-level administrative support to the COO, including managing schedules, meetings, correspondence, and reports. Coordinate and follow up on operational projects, deadlines, and deliverables. Prepare executive communications, memos, presentations, and meeting materials. Liaise with department heads and other hospital personnel to relay instructions...

  • Executive Assistant to the President

    4 weeks ago

    Marikina, Philippines Private Advertiser Full time

    Responsibilities Manage the President’s calendar, schedule, and travel arrangements Coordinate and attend meetings on behalf of the President, taking detailed notes and following up on action items Draft and proofread a variety of correspondence, memos, reports, and presentations for the President Liaise with internal teams and external stakeholders on the...