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Accounts Receivable Specialist

4 weeks ago

Angeles, Philippines OpsArmy Careers Full time

Accounts Receivable Specialist (Philippines | Remote)

Join to apply for the Accounts Receivable Specialist (Philippines | Remote) role at OpsArmy Careers

About the Role: We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines.

Responsibilities:

  • Vendor Systems & Setup
    • Manage vendor setup in Coupa, Ariba, Jaggaer, etc.
    • Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates.
    • Maintain vendor master data and track messages, rejections, and updates.
  • Invoicing & Approvals
    • Create and submit PO/non-PO invoices, including PO flips and SOWs/timecards.
    • Resolve invoice exceptions and monitor approval/payment status.
    • Partner with approvers to clear holds, credits, and disputes.
  • Accounts Receivable & Collections
    • Monitor AR aging, send dunning notices, and schedule follow-ups.
    • Reconcile payments, remittances, short-pays, and chargebacks with documentation.
    • Escalate and coordinate dispute resolutions across teams.
  • Vendor & Internal Coordination
    • Act as main contact for buyer AP/vendor management teams.
    • Support Sales, Customer Success, and Delivery teams with approvals, documentation, and proof-of-service.
  • Process & Reporting
    • Maintain SOPs and checklists for vendor submissions/renewals.
    • Provide weekly reporting on DSO, invoice cycle time, exception rates, and collections progress.

Qualifications:

  • 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS.
  • Proficient in supplier registration, PO workflows, invoicing, and exception handling.
  • Strong organizational skills, with the ability to manage multiple submissions and meet deadlines.
  • Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus.
  • Clear and professional written communication skills for AP correspondence and collections.
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