Accounts Payable Coordinator

4 days ago

Taguig, Philippines Canon Australia Full time

Responsibilities

  • Customer Satisfaction: Champions and advocates a customer service culture in the team to meet or preferably exceed customer expectations.
  • Invoice Processing: Ensures all allocated invoices/credits are accurately and efficiently processed into the AP system on a timely basis. This may be by manual and / or PAP or any other electronic means.
    • Identify, investigate and resolve medium to complex invoice exceptions on a timely basis so as to meet AP KPIs
    • Validates purchase order information relating to invoices and takes further action if necessary
  • Query Resolution: Delivers Accounts Payable services, information and assistance to customers by:
    • Investigating and resolving medium to complex customer queries
    • Performing supplier reconciliations when needed to assist with resolving identified problems
    • Providing assistance to other Accounts Payable team members to resolve identified problems
  • Aged Creditor Management: Ensures the management of personal work lists to ensure that supplier accounts meet key target outcomes for aged vendor liability by:
    • Proactively working with the business and suppliers in the timely resolution of match exceptions
    • Ensures valid disputes are documented and communicated to relevant parties
    • Escalates where necessary to AP team leader and works with AP team leader to ensure timely resolution of disputes/issues
  • Compliance: Identify invoices/credits received, which do not comply with relevant legislation and NZ Post parameters. Take corrective action to resolve non-compliance and work with business/suppliers to increase compliance.
  • Risk Management: Ensures that high levels of internal controls are maintained within Accounts Payable by:
    • Ensuring that all relevant AP documentation is reviewed on a timely basis and kept up to date as a result of system or process changes
  • Organisational Contribution: Champions and advocates NZ Posts policies and processes by:
    • Actively developing and maintaining strong working relationships with customers (internal and external)
    • Coaching and challenging customer actions where appropriate and working to align them with NZ Posts standards
Qualifications
  • A tertiary qualification in accounting, finance or equivalent qualifications required.
  • CPA qualification would be desirable.
  • At least 3 – 5 years experience in an accounts payable, purchasing, finance or administration role, preferably within in a large organisation which has a strong customer relationship component
  • Experience working with an integrated FMIS solution
  • In-depth knowledge and experience of Accounts Payable and Purchasing systems, processes and practices including working with these in an ERP system
  • Sound working knowledge of finance, accounting, and tax concepts, processes, procedures and legislative requirements
  • Knowledge of PeopleSoft financials would be highly desirable.
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