Contract Management and Automation Specialist

2 weeks ago


Tarlac City, Philippines Essentia, Inc. Full time
Contract Management and Automation Specialist Contract Management and Automation Specialist

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Contract Management and Automation Specialist - Remote (Philippines-based)

Essentia, Inc. seeks a highly experienced Legal Operations Specialist to join our corporate legal team as a full-time independent contractor. This remote position requires working US business hours and supporting our telecommunications infrastructure projects. We are specifically looking for candidates with deep hands-on expertise in contract management systems, including day-to-day operations and no-code automation setup, to ensure efficient contract processing and workflow management.

Key Responsibilities:

  • Process internal NDAs, MSAs, and contract amendments through approval workflows, including verifying forms are filled out correctly, routing to appropriate approvers, and sending to the correct parties for signature
  • Review and redline contracts, draft 1-2 paragraph legal summaries highlighting key terms, risks, and relevant points for project managers
  • Manage contracts within our contract management system (ContractBook), including creating templates, folders, directing files to appropriate locations, creating tags for efficient searching, and performing other typical day-to-day system operations
  • Set up and maintain automated workflows in ContractBook or similar platforms, such as defining no-code rules for document routing (e.g., sending for sequential approvals, escalating based on conditions, and directing to final signatories), with experience in comparable systems like Salesforce, Monday.com, or Smartsheet being highly beneficial

Required Qualifications:

  • Law degree with 3+ years experience working with US law firms, including hands-on review, redlining, and drafting of commercial contracts such as NDAs, MSAs, and SOWs
  • Fluent English with excellent written communication skills, including the ability to create concise 1-2 paragraph contract summaries
  • Extensive experience operating within contract management systems, including creating templates, organizing folders and files, applying tags for searchability, and managing day-to-day tasks
  • Proven experience setting up no-code automations in contract management systems (e.g., approval routing rules, conditional workflows), with direct experience in ContractBook strongly preferred
  • · Ability to work independently with minimal supervision during US business hours

Preferred Qualifications:

  • 3+ years in legal operations roles with a focus on contract lifecycle management and automation
  • Direct experience with the ContractBook contract management, including setting up automations, tasks, and workflows
  • · No-code/low-code automation expertise in other Contract Management Systems or in similar platforms like Salesforce, Monday.com, or Smartsheet
  • · Background in telecommunications, fiber optic, or data center projects, with experience negotiating SOWs
Seniority level
  • Seniority level Associate
Employment type
  • Employment type Full-time
Job function
  • Job function Legal
  • Industries Telecommunications

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