Contracts and Recruitment Administrator

Contracts and Recruitment Administrator (Philippines – Offshore Role) About Us The Transformation Group (incorporating Talenza and Tranzformd ) is shaping the future of technology and transformation recruitment and consulting across Australia. We are seeking an organised and proactive Contracts and Recruitment Administrator to support our Customer Success Team remotely from the Philippines. This role plays a crucial part in ensuring our contractors, clients, and internal consultants receive efficient and accurate support throughout the recruitment administration process. Candidates must be available to work during Australian business hours to effectively collaborate with our Customer Success and delivery teams. Role Overview We are looking for a detail-oriented and customer-focused Contracts and Recruitment Administrator with experience in recruitment administration , contractor care , or professional services operations . You will be responsible for processing contract and permanent placement documentation, maintaining contractor records, supporting automation improvements, and providing high-quality operational support to internal teams. Candidates with experience supporting Australian recruitment firms and familiarity with Bullhorn (ATS/CRM) will be highly regarded, as this role involves close collaboration with the Australian customer success and delivery teams. This role is ideal for someone who thrives in an independent remote work setup , can manage multiple priorities, and communicates confidently and professionally. Key Responsibilities Contract Processing & Administration Process new contracts, extensions, and permanent placement paperwork for both Talenza and Tranzformd. Prepare and review client terms, work orders, and contractor-related documentation. Maintain and update contractor databases, trackers, and spreadsheets. Provide timely assistance for contractor, client, and consultant queries. Ensure the CRM is accurately updated and that team members enter placement data correctly. Coordinate resume formatting, reference checks, and background checks where needed. Reporting & Operational Support Assist in preparing weekly reports, dashboards, and team presentations. Identify and support automation and process improvements to increase efficiency. Provide project administration support to the Business Operations Director when required. Skills & Experience Experience with the administrative recruitment process (contractor onboarding, placement documentation, compliance, etc.). A minimum of 2-3 years of recruitment administration experience is required. Prior experience working with an Australian company or recruitment firm is highly preferred . Hands-on experience using Bullhorn or a similar ATS/CRM system. Strong communication skills — both written and verbal. Excellent organisational and time management skills. Ability to establish strong and collaborative working relationships. Strong attention to detail and accuracy. Ability to work autonomously as well as within a remote team. Exposure to automation tools or workflow improvements is an advantage. What We Offer Competitive Monthly Salary (PHP package aligned with experience) 13th Month Pay Flexible work-from-home arrangement Direct exposure and collaboration with an experienced Australian Customer Success & Operations Team Opportunities to expand capability in contractor care, CRM systems, automation, and operational project support. Our Culture At The Transformation Group, we value integrity, collaboration, and continuous improvement. We support independent thinkers who take ownership, while fostering a friendly, inclusive, and growth-oriented environment. Your application will include the following questions: What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a contracts administrator? How many years' experience do you have as a Recruitment Administrator? How many years of recruitment experience do you have? How many years' experience do you have as a Contract Coordinator? #J-18808-Ljbffr