Permit & Contract Administrator

7 days ago

Quezon City, National Capital Region, Philippines Dodeca Business Management Full time ₱900,000 - ₱1,200,000 per year

The Contract Administrator supports the company by handling documentation, coordinating with stakeholders, and assisting in project, contract, permits and administrative requirements with confidentiality, discretion, and professionalism. You will be part of a collaborative and supportive team where everyone contributes ideas and drives outcomes.

What Role Will You Play?

You will be responsible for managing contract-related processes, permit processing, ensuring compliance, and maintaining organized records to support smooth business operations. The role also involves system testing, stakeholder communication, data analysis, reporting, and contributing to strategies and change initiatives, including preparing ad hoc reports.

KEY RESPONSIBILITIES

  • Maintain accurate documentation and proper paper trails for projects and contracts.
  • Handle engineering and construction-related documents, including digital submissions such as building permit processing.
  • Coordinate with internal teams, external partners, and stakeholders to ensure efficient communication and collaboration.
  • Support project managers and other departments in monitoring deliverables and compliance.
  • Assist in reviewing bids, proposals, and contracts with relevant teams.
  • Register the company for bid sites and conduct bid opportunity searches.
  • Register, process and monitor permits via US local sites.
  • Prepare and complete bid forms, compile requirements, and review documents for bid participation.
  • Upload project submittals and maintain organized records of submissions.
  • Draft, update, and implement Standard Operating Procedures (SOPs) relevant to project and contract documentation.
  • Schedule plan set reviews with plan checkers, if required.
  • Ensure adherence to company policies and streamline administrative processes for efficiency.
  • Perform other tasks as may be assigned from time to time to support project and contract operations.

KEY QUALIFICATIONS

  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • Proven experience as a Contract Administrator, Executive Assistant, Admin Officer, or in a similar role.
  • Experience handling engineering and construction documentation, including digital permit processing.
  • Preferably with experience in an international or foreign business setting.
  • Strong analytical, organizational, and negotiation skills.
  • Excellent written and verbal communication skills in English.
  • Highly professional, detail-oriented, and proactive, able to work independently under pressure.
  • Proficient in MS Office and/or Google Workspace.

  • Permits and Licensing Officer

    2 weeks ago

    Makati City, National Capital Region, Philippines Private Advertiser Full time ₱900,000 - ₱1,200,000 per year

    Key Responsibilities:The Employee's responsibility in this position will be focused on the following:·       Support the in-house project development, legal and finance teams with the proper management,·       administration, tracking, and oversight of contract and compliance terms and obligations in retail·       supply contracts or...

  • Admin & Contract Administrator

    2 weeks ago

    Quezon City, National Capital Region, Philippines Global Staff Network Full time ₱384,000 per year

    Job Position: Admin & Contract AdministratorWork Setup: OnsiteLocation: Quezon CitySchedule: 7:00 AM to 4:00 PH TimeAbout the Role:We are seeking a proactive and reliable Construction Administrator to join our team. This role is ideal for someone with a strong background in construction and proven administrative skills. Youll be supporting the team with key...

  • Administrative Assistant II

    2 weeks ago

    Quezon City, National Capital Region, Philippines Environmental Management Bureau - National Capital Region Full time ₱193,440 - ₱234,400 per year

    Job Title: Administrative Assistant II (Contract of Service)Location: EMB-NCR, NEC Compound, East Ave., Diliman, Quezon CityEmployment Type: Contract of Service (COS)Monthly Salary: ₱19,744.00Job Description:The Environmental Management Bureau – National Capital Region (EMB-NCR) is looking for a motivated and efficient individual to join our team as an...

  • permit head

    2 weeks ago

    Makati City, National Capital Region, Philippines Private Advertiser Full time ₱1,500,000 - ₱2,500,000 per year

    Join a mission-driven company leading the charge in clean energy We are looking for a Permits Head to lead and oversee all permitting activities for our solar projects across various locations. This role is critical in ensuring regulatory compliance, timely approvals, and smooth coordination with distribution utility organizations, government agencies and...

  • Contract Administrator

    2 weeks ago

    Makati City, National Capital Region, Philippines PT BLANKA JAYA INDONESIA Full time ₱450,000 - ₱600,000 per year

    Contract Administrator (Construction)About us:Medor is a leading recruitment partner in Indonesia and Asia-Pacific, bringing over a decade of experience. We specialize in finding top talent that aligns with company culture and expectations, utilizing thorough assessments to ensure the best fit. Our expertise covers all hiring levels across industries such as...

  • Contracts Administrator

    2 weeks ago

    Makati City, National Capital Region, Philippines OpenText Full time ₱350,000 - ₱600,000 per year

    OPENTEXTOpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of...

  • Contract Administrator

    2 weeks ago

    Makati City, National Capital Region, Philippines GHD Full time ₱900,000 - ₱1,200,000 per year

    Job DescriptionAt GHD, we don't just believe in the power of commitment, we live and breathe it every day.That's why we pledge to support and empower our people to make a positive impact when working hand in hand with our business to drive change. We'll empower you with the right technology and training as you bring ideas and projects to life.Together with...

  • Contract Administrator

    2 weeks ago

    Makati City, National Capital Region, Philippines GHD Pty Ltd Full time ₱1,200,000 - ₱2,400,000 per year

    At GHD, we don't just believe in the power of commitment, we live and breathe it every day.That's why we pledge to support and empower our people to make a positive impact when working hand in hand with our business to drive change. We'll empower you with the right technology and training as you bring ideas and projects to life.Together with your colleagues,...

  • Permits and Compliance Officer

    3 days ago

    Marikina City, National Capital Region, Philippines TaylorMade Construction and Realty Corporation Full time ₱900,000 - ₱1,200,000 per year

    Key Responsibilities:Prepare and submit all necessary documentation for the application of construction permits with barangay and local government units.Monitor the status of permits, ensuring timely filing and renewal of construction and occupancy permits.Maintain up-to-date knowledge of relevant regulations and legal requirements to ensure full compliance...

  • Administrative Manager

    2 weeks ago

    Makati City, National Capital Region, Philippines UPTC Full time ₱900,000 - ₱1,200,000 per year

    1. Administrative Operations● Oversee day-to-day office administration, facilities, supplies, and support services.● Supervise the administrative team and ensure smooth execution of tasks.● Develop and implement administrative policies, systems, and procedures to improveefficiency.2. Compliance & Government Permits● Ensure compliance with government...