Bookkeeper (US-Constuction Industry) - Remote

7 days ago

Cebu City, Philippines Nezda Technologies, Inc. Full time

The Office Manager/Bookkeeper ensures the smooth and efficient operation of the construction office by managing administrative, financial, and compliance functions. This role requires strong organizational and accounting skills, along with familiarity with US business practices, construction documentation, and basic labor and tax laws. Key Responsibilities Office and Administrative Management Manage daily office operations, communications, and scheduling. Maintain organized filing systems for contracts, permits, and compliance documents. Support HR functions including employee onboarding, timesheets, and payroll coordination. Handle correspondence between the company, clients, and US-based partners. Bookkeeping and Accounting Record and reconcile daily financial transactions (invoices, receipts, expenses). Manage accounts payable and receivable; ensure timely collections and vendor payments. Reconcile bank and credit card statements. Prepare monthly financial summaries and assist with budget tracking per project. Assist with payroll preparation following US labor laws (overtime, wage deductions, and benefits). Work with US accountants or tax consultants for quarterly and year-end reporting. US Compliance and Legal Awareness Ensure compliance with US labor and tax laws, including overtime, wage deductions, and benefits. Maintain accurate records of labor hours and payroll obligations. Project and Operations Support Assist with budget tracking, cost allocation, and job costing across projects. Collaborate with project managers to provide financial data and performance reports. Support operational processes such as procurement and vendor management. Reporting and Communication Prepare and distribute regular financial reports to senior management and project leads. Communicate financial status, variances, and recommendations to stakeholders. Qualifications Bachelor’s degree in business administration, Accounting, or related field. At least 3–5 years of office management or bookkeeping experience, preferably in construction. Knowledge of US accounting and labor laws. Experience using QuickBooks, Excel, and project management tools. Excellent written and verbal English communication skills. Strong organizational and problem‑solving abilities. Detail‑oriented with the ability to manage multiple tasks efficiently. Preferred Skills Familiarity with US construction documentation (bids, contracts, permits). Experience in payroll processing and reporting under US standards. Strong understanding of general accounting principles and job costing. Ability to work independently while supporting a distributed US-based team. #J-18808-Ljbffr

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