Real Estate Administrative Assistant

Join to apply for the Real Estate Administrative Assistant (Remote) role at ClearDesk . Do you excel at managing details and keeping things organized? This remote role gives you the stability of a long‑term placement, the flexibility to work from home, and the opportunity to support U.S.‑based real estate teams in delivering exceptional service. Our Story Starts with People Like You The two founders, best friends, started ClearDesk while running businesses that needed great talent fast. By building remote teams across the Philippines, Colombia, India and beyond, they proved that talent isn’t limited by geography. Today, ClearDesk helps U.S. businesses grow by connecting talent and managing the entire experience — from recruiting to retention. We’re also deeply committed to helping our remote team members build real, lasting careers that support their families. The Role: Real Estate Virtual Assistant You will be the key player behind the scenes, ensuring everything runs smoothly in the administrative and client support side of real estate transactions. From preparing documents to collaborating with the Transaction Coordinator, you’ll keep all paperwork in order and reports running without a hitch. You’ll also maintain client communication after sales, providing consistent follow‑ups and personalized updates. Behind every transaction, you’ll support the team with ad‑hoc tasks, keeping the process moving seamlessly. What Your Days Might Look Like: Provide comprehensive administrative support, including managing emails, calendars, and CRM systems. Assist in document preparation and organization related to real estate transactions. Collaborate with the Transaction Coordinator, run reports (e.g., CMAs), and handle transaction‑related duties as needed. Stay in touch with clients and follow up after sales via email to maintain high service standards. Ensure ongoing client engagement through consistent and organized communications. Maintain accurate records of client interactions and transaction information. Oversee and maintain client data in the CRM, ensuring it is accurate and up to date. Regularly update information for both prospects and existing clients. Track and update client birthdays and house anniversaries. Segment client data to send targeted e‑mail marketing to the appropriate audience. Work closely with team members to support administrative needs, ensuring smooth communication and workflow. Assist with other operational tasks as needed. Who We Think Will Thrive in This Role: You’ve worked in real estate support or a fast‑paced admin role. You’re detail‑oriented and love bringing structure to complex processes. You’re confident using CRMs, spreadsheets, and cloud‑based tools. You communicate clearly and professionally, both written and verbal. You’re tech‑savvy, organized, and great at juggling multiple tasks. You’re self‑managed and thrive in a remote work environment. You’re flexible, solutions‑focused, and always ready to jump in where needed. Social media management experience is a plus. You are willing to work in a US time zone schedule. You can secure the required technical setup, including: At least a 720p HD webcam A primary internet connection of at least 25 Mbps A backup laptop, backup internet device, and backup power source A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM A backup computer with at least Intel Core i3 and 4 GB RAM Why ClearDesk? Because we believe work should be meaningful, even from home. At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote‑first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. Here’s what you can expect from us: We pay you fairly and on time. We provide prepaid HMO coverage for your peace of mind. We help you grow with tools, training, and honest feedback. We celebrate your wins. And above all, we actually care. Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Disclaimer: Candidates who apply for this position may be re‑profiled to similar roles depending on their qualifications, experience, and current market demand. Seniority level: Associate Employment type: Full‑time Job function: Administrative Industries: Staffing and Recruiting, Real Estate #J-18808-Ljbffr