Real Estate Administrative Support Specialist

Overview Get AI-powered advice on this job and more exclusive features. Direct message the job poster from ClearDesk Do you excel at managing details and keeping things organized? Want a remote role where you can play a key role in real estate transactions? At ClearDesk, you’ll get the stability of long-term placement, the flexibility of working from home, and the opportunity to support U.S.-based real estate teams in delivering exceptional service to their clients. Our Story Starts with People Like You The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born. Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families. That’s where you come in. The Role: Real Estate Virtual Assistant Imagine being the key player behind the scenes, making sure everything runs smoothly in the administrative and client support side of real estate transactions. From preparing documents to collaborating with the Transaction Coordinator, you ensure all paperwork is in order and reports are run without a hitch. Need to keep clients in the loop after a sale? You’ve got it covered with consistent follow-ups and personalized communication. Behind every transaction, you’re the team collaborator, supporting everyone with adhoc tasks to keep things moving seamlessly. You’re the one who keeps the entire process moving, clearly, efficiently, and without stress. And the best part? You get to do it all remotely, while being a trusted extension of a top-performing real estate team. What Your Days Might Look Like Provide comprehensive administrative support, including managing emails, calendars, and CRM systems. Assist in document preparation and organization related to real estate transactions. Collaborate with the Transaction Coordinator, run reports (e.g., CMAs), and handle transaction-related duties as needed. Stay in touch with clients and follow up after sales via email to maintain high service standards. Ensure ongoing client engagement through consistent and organized communications. Maintain accurate records of client interactions and transaction information. Oversee and maintain client data in the CRM, ensuring it is accurate and up to date. Regularly update information for both prospects and existing clients. Track and update client birthdays and house anniversaries. Segment client data to send targeted email marketing to the appropriate audience. Work closely with team members to support administrative needs, ensuring smooth communication and workflow. Assist with other operational tasks as needed. Who We Think Will Thrive in This Role You’ve worked in real estate support or a fast-paced admin role You’re detail-oriented and love bringing structure to complex processes You’re confident using CRMs, spreadsheets, and cloud-based tools You communicate clearly and professionally, both written and verbal You’re tech-savvy, organized, and great at juggling multiple tasks You’re self-managed and thrive in a remote work environment You’re flexible, solutions-focused, and always ready to jump in where needed Social media management experience is a plus You are willing to work in a US time zone schedule You can secure the required technical setup, including: At least a 720p HD webcam A primary internet connection of at least 25 Mbps A backup laptop, backup internet device, and backup power source A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM A backup computer with at least Intel Core i3 and 4 GB RAM Why ClearDesk? Because we believe work should be meaningful, even from home. At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making. Here’s what you can expect from us: We pay you fairly and on time We provide prepaid HMO coverage for your peace of mind We help you grow with tools, training, and honest feedback We celebrate your wins And above all, we actually care Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand. IsExpired false #J-18808-Ljbffr