Onboarding and Compliance Specialist

Job Title: Healthcare Compliance & Onboarding Specialist

Location: Onsite at Ayala Avenue, Makati

Job Type: Full-time

About Us

We are a dynamic staffing organization with a robust healthcare division, committed to delivering exceptional service to our clients and candidates. We believe that compliance and a seamless onboarding experience are critical to our success and the safety and satisfaction of healthcare professionals. Join us as a Healthcare Compliance & Onboarding Specialist and play a key role in ensuring regulatory adherence and providing a positive onboarding journey for our valued contract hires.

Position Summary

We are seeking a detail-oriented and proactive Healthcare Compliance & Onboarding Specialist to oversee compliance throughout the healthcare professional onboarding process. This hybrid role is essential in ensuring all federal, state, and client-specific regulations are met while delivering a smooth and supportive onboarding experience for new hires.

Key Responsibilities

• Review and verify candidate credentials, licenses, certifications, and work authorizations to ensure full compliance with healthcare regulations and client requirements.
• Monitor and track the completion of background checks, drug screenings, and health assessments.
• Stay informed on federal, state, and local healthcare compliance laws, including OSHA, HIPAA, and Joint Commission standards.
• Implement and communicate changes to onboarding requirements based on regulatory updates or client policies.
• Prepare for and assist in internal and external compliance audits, including Joint Commission evaluations.
• Conduct regular audits of candidate files to identify and rectify compliance gaps or discrepancies.
• Maintain organized, secure records and generate compliance reports for internal and client stakeholders.
• Provide a welcoming, professional, and positive onboarding experience for all new contract hires.
• Serve as the primary point of contact for candidates, addressing inquiries and resolving onboarding issues via phone, email, or in-person.
• Collaborate closely with internal teams to streamline the onboarding process and facilitate smooth transitions to client engagements.
• Demonstrate expertise in I-9 verification and re-verification processes to ensure legal compliance.
• Utilize Applicant Tracking Systems (ATS) and third-party background screening vendors effectively.
• Conduct compliance audits specific to job roles and client requirements.
• Verify data accuracy in onboarding systems to maintain data integrity.
• Provide new hires with essential information such as manuals, guidelines, timecard access, and login credentials.
• Ensure a seamless transition from onboarding to the engagement phase, preparing new hires for success.

Qualifications

• Proven experience as an Onboarding Specialist, Compliance Specialist, or similar HR role with a focus on healthcare onboarding and compliance.
• Strong knowledge of healthcare regulations (OSHA, HIPAA, Joint Commission) and HR industry standards.
• Proficient with HR software and Microsoft Office Suite.
• Expertise in I-9 verification and experience working with Applicant Tracking Systems and background screening vendors.
• Excellent verbal and written communication skills.
• Ability to handle sensitive, confidential information with professionalism and discretion.
• Strong organizational, time management, and problem-solving skills.
• Team-oriented mindset with the ability to collaborate across multiple departments.

Why Join Us?

• Impact healthcare by ensuring qualified professionals are onboarded smoothly and compliantly.
• Work in a supportive, collaborative environment dedicated to employee growth.
• Opportunities to improve processes and contribute to organizational success.