Project Administrator

Join an engineering solutions company delivering major rail signalling projects across Australia. You’ll play a key support role, managing project documentation, coordinating communication across teams, and ensuring smooth administrative operations. This role suits an organised and proactive professional who thrives in a dynamic project environment. Project Administration & Coordination Manage administrative aspects of multiple rail signalling projects. Support project managers by preparing and updating project documentation, registers, and logs. Coordinate information flow between internal teams, clients, and external stakeholders. Schedule meetings, prepare agendas, record accurate meeting minutes, and ensure timely follow-up on action items. Assist with manual administrative tasks during the transition to new project management systems. Provide general administrative support to senior and junior project managers as required. Undertake other project-specific duties as needed. Document Control & Reporting Maintain effective document control processes using Aconex and other tools, ensuring version control and proper filing of all project documents. Populate and format proposals, monthly reports, and other project documentation to a high professional standard. Help maintain issues and RFI registers, ensuring they are kept accurate and up to date. Support the setup of a tenders filing repository to improve efficiency for future submissions. Monitor and maintain spreadsheets to track project progress, deadlines, and deliverables. Assist with timesheet population and reporting for billing purposes. Bachelor’s degree in Business Administration, Project Management, Engineering, or a related discipline. Minimum 5 years of experience in a project administration or similar administrative role, preferably within rail systems, engineering, or construction industries. Strong proficiency in spreadsheets (Excel or equivalent) and document formatting (Word, PDF tools, etc.). Experience with document control processes and systems (e.g., Aconex). Excellent attention to detail and organisational skills. Strong written and verbal communication skills. Ability to manage multiple tasks and priorities in a fast-paced project environment. Flexibility to adapt to new systems and assist with manual work during system transitions. Ability to work effectively as part of a multidisciplinary project team. Why Join Twoconnect? We offer more than just a job — we offer a supportive and rewarding career experience. Here’s what you can expect from this opportunity: Work from home Monday to Friday 7AM to 4PM PHT (adjustments will be made for daylight saving time) HMO with 1 free dependent and medical reimbursements Government-mandated benefits Work from home allowances Opportunities to work with leading companies in Australia and beyond Training programmes for career development Engaging company outings, team activities and wellness sessions Supportive, inclusive cultureDedicated managers focused on your growth and success Twoconnect connects highly skilled Filipino professionals with established companies in Australia, New Zealand, the United States, the United Kingdom and Europe, providing direct access to global careers and long-term opportunities. We offer competitive pay and benefits, additional entitlements and structured career development programs that make employment both financially rewarding and professionally sustainable. Our industry-leading retention rate demonstrates our commitment to a people-first culture that prioritizes stability, growth and genuine care for every employee. Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team. Learn more about us through our official pages: Website: Careers: LinkedIn: Facebook: Instagram: #J-18808-Ljbffr