Administrative Assistant

1 day ago


Santa Rosa, Philippines Outsourcey Full time

Join Outsourcey and be part of our mission to revolutionize global talent expansion We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Profile Requirements: Experience Level: Minimum 2.5-5 years of administrative support experience, preferably in construction, restoration, or insurance-related industries Industry Knowledge: Familiarity with construction and/or restoration processes, insurance claim workflows, and permitting requirements strongly preferred CRM Proficiency: Hands-on experience using Buildertrend or similar CRM or project management platforms for documentation, reporting, and communication Technical Skills: Strong computer literacy with proficiency in MS Office Suite, cloud-based storage systems, and accurate data entry Communication Skills: Excellent written and spoken English with the ability to draft professional correspondence and communicate clearly with diverse stakeholders Detail Orientation: Highly organized, with strong attention to accuracy, ability to manage multiple tasks simultaneously, and maintain compliance documentation Core responsibilities: Insurance Communication: Manage ongoing correspondence with insurance carriers and mortgage companies, ensuring timely follow-ups, supplement coordination, and accurate document submissions Contract & Permit Management: Ensure contracts and permit documentation are completed, signed, uploaded, and organized into the correct digital folders for compliance Project Documentation: Input daily project summaries, upload site photos, and maintain accurate records in the CRM platform for active construction and restoration projects CRM & Data Entry: Utilize Buildertrend for data input, project tracking, and report generation to support internal teams and client transparency Client & Team Coordination: Communicate effectively via email and phone with clients, internal teams, and external partners to provide updates and maintain workflow alignment Organizational Support: Maintain detailed administrative systems for insurance documentation, contracts, and project files to ensure smooth operations across active jobs Benefits: Competitive salary, Opportunity to shape the HR function of a rapidly growing BPO, Work closely with a team of industry leaders, Career growth and development opportunities. This is a remote position. #J-18808-Ljbffr



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